Full job descriptionAccounts Payable Assistant
Salary: £31,000 to £36,000 (dependent on experience)
Central London | Hybrid, 3 days in office, 9:00am to 6:00pm
A leading international company is recruiting a Accounts Payable Assistant to join their growing finance team on a permanent basis. This is an excellent opportunity for someone with previous Accounts Payable experience who is looking to develop their career within a successful and expanding organisation.
The company is inclusive, supportive and offers a fantastic working environment with modern offices in Central London. Employees enjoy regular social events, excellent training and genuine opportunities for career progression, with many building long-term careers within the business.
Reporting to the AP Manager, you will play a key role in ensuring supplier and employee payments are processed accurately and on time, while supporting bank reconciliations, expense processing and financial controls. This is an immediate opportunity (although notice periods can be accommodated), with a two-stage interview process comprising a Teams interview followed by a face-to-face meeting.
Responsibilities of the Accounts Payable Assistant:
*Prepare scheduled supplier payment runs within Coupa.
*Follow payment schedules, deadlines and cut-off times.
*Process manual and urgent supplier payments in accordance with company controls.
*Post and reconcile bank transactions relating to supplier and employee payments.
*Investigate payment rejections, returned funds and exceptions, escalating where appropriate.
*Support month-end bank reconciliation activities.
*Process employee expense reimbursements using Concur.
*Prepare and reconcile corporate credit card payments within Concur and NetSuite.
*Assist with reconciliations between Coupa and NetSuite payment transactions.
*Support internal and external audit requirements as required.
Skills and experience of the Payments Operations Assistant:
*Previous experience within Accounts Payable, Payments or Finance Operations.
*Experience processing supplier payment runs and bank reconciliations.
*Experience using systems such as Coupa, NetSuite or Concur would be highly advantageous.
*Good understanding of financial controls and payment governance.
*Ability to prioritise workload and meet strict payment deadlines.
*Strong organisational skills with a proactive and positive approach.
*Advanced Microsoft Excel skills.- Pivot Tables, VLOOKUPs and Formulas
Benefits Package:
*Holiday – 20 days plus 8 days bank holiday.
*Pension – Company pension scheme.
*Employee Assistance Programme and Cash Plan.
This job may also be known as a Payments Administrator, Finance Assistant, Accounts Payable Assistant, Purchase Ledger Assistant or Finance Operations Assistant.