Full job descriptionPersonal Assistant (PA) - Employment & Immigration Team
Location: Aberdeen
Job Type: Full-Time, Permanent
Salary: Competitive + Benefits
About the Opportunity
Our client, a highly regarded professional services organisation, is seeking an experienced and highly organised Personal Assistant (PA) to support a busy Employment & Immigration team.
Working alongside another PA within the wider business, you will play a pivotal role in ensuring the smooth day-to-day operation of the team, providing high-quality administrative, secretarial, and organisational support to senior professionals. This is an excellent opportunity for a proactive individual who thrives in a fast-paced environment and enjoys managing a varied workload.
Key Responsibilities
As Personal Assistant, your duties will include:
*Producing accurate correspondence, reports, presentations, and legal or professional documentation using Microsoft Office and related software packages.
*Creating, formatting, and amending complex documents to a high standard.
*Managing file opening and closing processes, including compliance checks and engagement documentation.
*Coordinating busy diaries, scheduling meetings, and organising meeting rooms, catering, and technology requirements.
*Managing email inboxes, monitoring correspondence, and prioritising communications during periods of absence.
*Supporting and attending team meetings, including taking notes where required.
*Assisting with billing processes, invoice preparation, and client reporting requirements.
*Handling invoice-related queries and liaising with clients regarding purchase orders and payments.
*Maintaining electronic filing systems and ensuring accurate record management.
*Coordinating travel arrangements, accommodation bookings, and expense submissions.
*Managing and updating client and contact databases.
*Supporting team events, training sessions, and other administrative projects.
*Liaising effectively with internal departments including Finance, IT, Marketing, Facilities, and Reception.
*Providing wider support across business support teams when required.
About You
To be successful in this role, you will possess:
Essential Skills & Experience
*Outstanding organisational and time-management skills.
*Exceptional attention to detail.
*Strong administrative and document management experience.
*Excellent written and verbal communication skills.
*Ability to manage multiple priorities and meet deadlines in a busy environment.
*A proactive and collaborative approach to work.
Desirable Skills & Experience
*Previous experience working as a Personal Assistant, Executive Assistant, or in a similar support role.
*Experience within a legal, professional services, or corporate environment.
*Confidence working with document management systems and billing processes.
What’s on Offer?
*Opportunity to join a respected and supportive professional services organisation.
*Varied and rewarding role within a collaborative team environment.
*Exposure to high-level stakeholders and interesting client work.
*Competitive salary and benefits package including Hybrid working (50/50 split)
*Long-term career development opportunities.