Full job descriptionGeneral InformationSalary

£29,107 - £30,648

Working Pattern

Full Time, Flexible Working

Vacancy Approach

External

Location

Newton Abbot

Region

South West

Closing Date

21-Aug-2026

Business Unit

Channings Wood

Post Type

Permanent

Civil Service Grade

AO

Number of jobs available

1

Reserve List

12 Months

Job ID

20592
Descriptions & requirementsJob description
Overview of the job

This is an administrative job in an establishment.
Summary

The job holder will provide administrative support to the Equality Advisor, maintaining administration systems effectively and efficiently within specified timescales for the establishment.

This is a rotational, non-operational job with no line management responsibilities.
Responsibilities, Activities and Duties

The job holder will be required to carry out the following responsibilities, activities and duties: Process, collate and monitor the following:
*Disability Incident Reporting Forms (DIRF) and other equality related applications and requests.
*Annual equality reports/statistics, impact assessments, contributing to the monitoring and evaluation of the Equality Action Plan.
*Outcomes and key findings for the Governor and Equality Management Team, monitoring the completion of all investigations within agreed timescales unless otherwise agreed with the Governor.
*Monthly Systematic Monitoring and Analysis of Race Equality Template (SMART) data, highlighting issues to the Equality Management Team. Organise and assist in the organisation of equality promotion events.
*Review and monitor all local Equality policies in line with national policies.
*Oversee and coordinate work on the establishment’s Equality Action Plan and work with the establishment’s Equality Action Team (DEAT) to achieve its objectives. Make sure that all matters related to disability are recorded and arrangements are put in place w
*required.
*Check documentation on Reception, to ensure all disabled and elderly prisoners are identified for a meeting to discuss needs if necessary.
*Administer a system to enable prisoners to declare if they have any disabilities and require any reasonable adjustments. Contribute to business cases if special equipment is required to assist the prisoner.
*Assist in local disability training, promoting staff and awareness on issues relating to disability.
*Be a central source of information on relevant legislation, instructions, national and local policies and keep fully informed about current disability topics and learning disabilities.
*Assist with focus groups for disabled prisoners and make the necessary arrangements.
*Attend regional meetings to share best practice.
*Carry out diversity related audits and report findings to the Senior Management Team (SMT).
*Coordinate work on the establishment Equality Action Plan and gather data to underpin this.
*Coordinate the data collection relating to types and levels of disability amongst prisoners.
Undertake other administrative tasks including:
*Organise, produce and maintain accurate records for area of work.
*Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment.
*Complete monitoring returns for area of work.
*Input requisitions on to the finance database and process requisitions for defined area of work.
*Co-ordinate any awareness sessions for area of work.
*Prepare paperwork for checking by manager, conducting initial checks as required.
*Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared.
*Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required.
*Collate information relating to relevant Service Delivery Indicators (SDIs).
*Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder. An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (w specified in Wales) Welsh.
Behaviours
*Changing and Improving
*Communicating and Influencing
*Working Together
*Managing a Quality Service
*Delivering at Pace
Technical requirements

Job holders must complete specific training in their specialism once they take up post.
Hours of Work (Unsocial Hours)Allowances

37 hour working week.

Additional Information
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements w business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on ’modernised’ terms in their current post or onto ’unmodernised’ MoJ terms if they are on ’unmodernised’ terms at their current post. Details will be available if an offer is made.
Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, w they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the...