Full job descriptionPersonal Assistant / Office Manager
Location: Sutton Salary: £35,000 - £45,000 Hours: Monday to Friday, 09:00am - .5.30pm
Job Specification: Personal Assistant / Office Manager
Position Overview
We are seeking a highly organised, proactive, and professional individual to join our team as a Personal Assistant / Office Manager. This position plays a pivotal role in supporting the Director while ensuring the smooth day-to-day operation of the office. The successful candidate will be detail-oriented, resourceful, and capable of managing multiple priorities within a fast-paced environment.
This is an excellent opportunity for an experienced PA or Office Manager looking for a varied role that combines executive support, office management, and administrative coordination.
Key Responsibilities
1. Executive Support & Diary Management
*Manage the Director’s diary, scheduling appointments, meetings, and events.
*Coordinate and prioritise meetings, ensuring all relevant documentation and information are prepared in advance.
*Proactively remind the Director of upcoming commitments, deadlines, and key priorities.
*Act as a gatekeeper, managing requests and ensuring efficient use of the Director’s time.
2. Communication & Correspondence
*Manage emails, telephone calls, and correspondence on behalf of the Director.
*Draft, proofread, and prepare business correspondence, reports, presentations, and meeting documents.
*Maintain professional communication with clients, suppliers, and stakeholders.
*Handle confidential and sensitive information with a high level of discretion.
3. Office Management
*Oversee the smooth running of the office environment.
*Manage office supplies, equipment, and relationships with external suppliers.
*Coordinate maintenance requirements and ensure facilities are well maintained.
*Assist with the implementation and improvement of office processes and procedures.