Full job descriptionOperations, Finance, EA Support Manager - Shoreditch - £35,000 - £42,000 DOE
My client, a business rates advisory company are looking for an experienced Operations and EA Support Manager to support the Group Head of Operations and Finance. The role combines bookkeeping, HR & payroll admin, EA, office management, event coordination and stakeholder liaison.
They are part of a group, which also invests and manages commercial property.

Responsibilities:
Finance, Bookkeeping & Financial Control*Maintain accurate bookkeeping and financial records.
*Manage Xero accounting systems, bank feeds and reconciliations.
*Prepare VAT return information and support corporation tax processes.
*Track debtor/creditor positions and assist with cashflow forecasting.
*Review supplier invoices, payment runs and expense claims.
*Maintain financial controls, reporting accuracy and management information.
*Assist with liaison with accountants on year-end accounts, statutory filings, etc.
Executive Support & Diary Management*Provide proactive support to the CEO and senior leadership team.
*Coordinate diaries, meetings, calls, presentations and external engagements.
*Manage availability and scheduling on behalf of directors.
*Act as a point of contact between executives, clients, suppliers and partners.
*Prepare briefing materials, meeting packs and follow up actions.
*Support confidential correspondence and document handling.
Office Management & Operational Administration*Oversee day-to-day office operations.
*Manage office supplies, equipment, facilities and vendor relationships.
*Coordinate IT onboarding, user provisioning and access permissions.
*Support cross-company administrative workflows and operational processes.
*Track internal requests, chase outstanding actions and maintain documentation.
HR Administration & Payroll Support*Maintain employee records, contracts, onboarding documentation and compliance files.
*Coordinate recruitment administration, interview scheduling and candidate communication.
*Support onboarding processes including equipment provisioning and account setup.
*Liaise with external HR advisers and payroll providers.
*Manage pension administration and HMRC-related tasks where required.
*Track annual leave, absence records and HR compliance requirements.
Event Planning, Hospitality & Internal Engagement*Organise client hospitality events, corporate activities and internal team days.
*Manage guest lists, invitations, RSVPs, attendee communications and logistics.
*Coordinate venues, suppliers, catering, budgets and deposits.
*Oversee internal social events, team-building activities and employee engagement initiatives.
*Manage branded merchandise, promotional materials and supplier bookings.
Supplier, Vendor & Stakeholder Management*Act as the primary operational liaison with accountants, HR advisers, payroll providers, IT suppliers, banks and external consultants.
*Manage supplier queries through to resolution and ensure service levels are met.
*Obtain quotations, coordinate bookings and monitor invoices and payments.
*Maintain strong relationships with clients, agencies, vendors and professional advisers.


Skills and Experience Required:
*Finance or bookkeeping experience (Xero essential).
*Office Manager/EA experience required
*Working with external professional advisers.
*Highly organised with exceptional attention to detail.
*Strong written and verbal communication.
*Ability to manage multiple priorities across several business entities.
*Process improvement mindset.
*Professional, discreet and able to handle confidential information.
*Strong stakeholder management and relationship-building skills.
*Calm under pressure with strong follow-
Salary: £35,000 - £42,000 DOE
Working Hours: Monday to Friday 9am - 5pm, flexible working
If you are a proactive individual looking for a new role, please contact Anisha on the Business Support team at Dove & Hawk Property Recruitment.


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