Full job descriptionFamily Law Executive - Part-Time, 12-Month Maternity Cover Location: Hertford
Hours: 17.5-20 hours per week
Contract: 12-month maternity cover
Salary: £30,000 pro rata
Experience: Minimum 2 years’ relevant experience
The Opportunity Mosaic Recruitment is delighted to be working with an established and highly regarded professional services organisation in Hertford to recruit an experienced Family Law Executive on a part-time basis.

This is a 12-month maternity cover position, working approximately 17.5-20 hours per week, and would suit someone with previous experience supporting a busy Family Law department.

You will work closely with Partners and Fee Earners, providing comprehensive administrative, secretarial and case support. This is a varied role requiring excellent organisation, attention to detail and the ability to manage sensitive and confidential information with complete professionalism.

The successful candidate will be joining a friendly, supportive team with a strong focus on delivering an exceptional level of client care.
Key Responsibilities Your responsibilities will include:
*Providing comprehensive administrative and secretarial support to Partners and Fee Earners within the Family department.
*Managing and prioritising workloads to ensure tasks are completed accurately and within required timescales.
*Handling new client enquiries professionally and sensitively.
*Completing conflict checks and maintaining new enquiry records and spreadsheets.
*Managing Fee Earner diaries, appointments and key deadlines.
*Assisting with billing, raising invoices and client account administration.
*Arranging payment of disbursements and other case-related costs.
*Preparing client cost update letters.
*Filing documents with the HMCTS Family Court via the appropriate online portal.
*Preparing and typing correspondence and legal documentation.
*Preparing briefs to Counsel and collating supporting documentation.
*Preparing and maintaining court bundles and exhibits.
*Assisting Fee Earners with the preparation of Family Court documentation, including divorce applications/petitions, C100 applications, Form E and Form H.
*Requesting medical records and other relevant documentation.
*Updating court bundles as cases progress.
*Providing audio typing/dictation support where required.
*Maintaining accurate electronic and paper files.
*Ensuring all client and case information is handled securely and confidentially.
*Maintaining clear communication with colleagues, clients, courts, Counsel and other external organisations.
*Supporting the department with marketing and business development activity where appropriate, including social media.
*Providing additional administrative support to the department as required.
There may occasionally be a requirement to travel to another office.
About You We are looking for someone with at least two years’ relevant experience, ideally gained within Family Law or a closely related legal environment.
You will need to be confident working with sensitive cases and understand the importance of providing a professional, empathetic and discreet service to clients who may be experiencing difficult personal circumstances.
You will ideally have:
*Previous Family Law or legal support experience.
*Experience supporting Solicitors, Partners or Fee Earners.
*Knowledge of Family Law documentation and court procedures.
*Experience preparing court bundles and legal documentation.
*Familiarity with HMCTS online court systems would be advantageous.
*Strong audio and copy-typing skills.
*Experience with legal billing and client account administration.
*Excellent written and verbal communication skills.
*Exceptional attention to detail.
*Strong diary management and organisational skills.
*The ability to prioritise a varied workload and work to deadlines.
*A professional and confident telephone manner.
*Excellent client care skills.
*A thorough understanding of confidentiality and data protection.
*The ability to work independently while being a supportive member of the wider team.
Personal Attributes We are particularly interested in candidates who are:
*Professional and approachable.
*Highly organised and dependable.
*Calm and confident when dealing with sensitive matters.
*Client-focused and empathetic.
*Positive and proactive.
*Mature with sound judgement.
*Comfortable taking responsibility for their workload.
*Collaborative and supportive of colleagues.
*Committed to producing consistently accurate, high-quality work.
What’s on Offer? This is an excellent opportunity to join a well-established and supportive legal environment offering a strong benefits package and a genuine commitment to employee wellbeing.

Benefits include:
*£30,000 pro rata salary
*Part-time hours of approximately 17.5-20 hours per week.
*12-month maternity cover contract.
*Flexible and hybrid working options, subject to the requirements of the role.
*Generous holiday entitlement.
*Contributory pension scheme.
*Employee Assistance Programme.
*Healthcare Cash Plan, subject to eligibility.
*Employee financial wellbeing support.
*Regular social and wellbeing initiatives.
*Staff events and team activities.
*Supportive and collaborative working environment.
If you have previous Family Law experience and are looking for a part-time opportunity where you can become an integral part of a friendly and professional team, we would be delighted to hear from you.