Full job descriptionWe’re partnering with a growing and successful local business to recruit a Finance and Office Administrator. Acting on their behalf, we’re looking for an organised and detail-oriented individual to join their finance team and support day-to-day financial and office operations.
Role Overview
The Finance & Office Administrator is responsible for the accurate and efficient delivery of day-to-day finance and office administration. The role primarily covers accounts receivable, accounts payable, credit control and initial payroll processing, alongside reception, basic HR administration and general office support.
The Role - Finance & Office Administrator
Finance
*Raise and process customer invoices.
*Process supplier invoices and prepare payments.
*Maintain accurate accounts receivable and accounts payable records.
*Chase overdue debts and resolve payment queries.
*Monitor customer credit limits, payment performance and account status.
*Reconcile customer and supplier accounts.
*Prepare timesheet and payroll information for hourly paid employees.
*Process and maintain records for general office staff expenses.
*Maintain accurate financial records and supporting documentation.
Office and HR Administration
*Answer incoming telephone calls and manage general email enquiries.
*Welcome visitors and manage basic reception duties.
*Arrange business travel and accommodation, including train travel and hotel bookings.
*Order and maintain office stationery and supplies.
*Support the general organisation and upkeep of the office.
*Assist with basic HR administration, including return-to-work records and related documentation.
*Provide general administrative support as required.
What You Will Need In The Role of Finance & Office Administrator
*Previous experience in a finance or accounts administration role.
*Experience using Sage and Payroll systems.
*Good working knowledge of accounts receivable and accounts payable.
*Experience of credit control and debt chasing.
*Strong Excel skills.
*Excellent accuracy and attention to detail.
*Strong organisational skills and the ability to prioritise effectively.
*Good initiative, practical judgement and common sense.
*Able to work independently without close supervision or regular direction.
*Confident and professional communication skills.
*Able to handle sensitive financial, payroll and employee information confidentially.