Full job descriptionJob Specification
Job Title
Sales Support Administrator
Location
Sutton, Surrey (SM1) - Hybrid Working
Hours
Monday to Friday, 9:00am - 5:00pm
Reporting To
Operations Director / Business Support Manager (as applicable)
Role Overview
We are seeking a proactive, highly organised, and detail-oriented Sales Support Administrator to join our growing team. Operating within a busy recruitment business specialising in the mining sector, you will provide essential support across Sales, Business Development, Operations, and Compliance functions.
This varied position requires a confident administrator who can manage multiple priorities, maintain accurate records, produce high-quality reports and presentations, and support key operational processes. The successful candidate will thrive in a fast-paced environment and enjoy working collaboratively with internal stakeholders across the business.
Key Responsibilities
Sales & Business Development Support
*Maintain, update, and manage documentation within the CRM system, ensuring accuracy, consistency, and completeness.
*Prepare and distribute Business Development meeting agendas, notes, and follow-up actions.
*Produce and coordinate the weekly Business Development PowerPoint presentation.
*Compile, maintain, analyse, and distribute KPI reports and business performance data.
*Prepare quarterly Excel reporting packs and business intelligence reports.
*Create, edit, and format professional reports, presentations, proposals, and PDF documentation.
*Ensure all sales and marketing materials remain current, accurate, and aligned with company branding standards.
*Support the Sales Team with administrative tasks, reporting requirements, and client documentation.
*Assist in producing information and reports to support commercial and business development activities.
Operations & Compliance Support
*Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
*Support employee visa applications and associated administration, ensuring documentation is completed accurately and within required timescales.
*Produce ad hoc HR-related documentation, including employment verification letters, visa support letters, and employer declarations.
*Assist with internal and external audits and support compliance activities relating to company procedures and ISO accreditations.
*Maintain compliance records in accordance with ISO 9001 and ISO 27001 standards.
*Prepare and submit Director expense claims and reimbursement documentation to the Finance Team.
*Maintain travel insurance records and associated compliance documentation.
*Support the maintenance, accuracy, and reporting of operational data and management information.
*Undertake additional administrative projects and business support tasks as required.