Full job descriptionTemp to Perm Office Manager – Part Time (25 hours)
Ready to become the organised heartbeat of a beautiful Hertfordshire estate? We’re looking for a brilliantly capable Temporary Office Manager to join a close-knit team just outside Hertford. This is a varied, fast-moving and genuinely rewarding part-time role where no two days will feel the same — and for the right person, there is every likelihood it will become permanent.
You’ll sit right at the centre of day-to-day estate operations, keeping people, systems, schedules, suppliers and technology moving smoothly. If you love bringing order, energy and smart solutions to a busy environment, this is a rare chance to make a visible impact in a significant and growing estate business.
WHAT YOU’LL BE DOING
General
*First point of contact for phone calls, visitors and deliveries
*Manage the Estate Office inbox and distribute postal deliveries
*Procure office supplies and code relevant invoices
*Manage office service contracts
*Make meeting arrangements
*Maintain a tidy office and liaise with cleaners and other contractors relating to the office
*Send the weekly team email of duties and absences
*Ensure office notices remain up to date
Central Coordination
*Manage the Central Calendar and ensure it is kept up to date with all relevant internal and external dates
*Arrange and coordinate multi-team meetings
*Assist the Executive Trustee-Director with his meeting organisation, including Board meetings
*Co-ordinate out-of-hours rosters
*Arrange all-team training courses and Estate-wide inspections
*Carry out contractor onboarding and updates for office-based or Estate-wide contractors
*Monitor the contractor database to ensure consistency of records between teams
*Co-ordinate staff birthday and anniversary recognition
Health & Safety
*Support day-to-day health & safety compliance, including office procedures and DSE checks.
Technology
*Act as the first point of contact for IT queries, working closely with external providers.
*Keep AV, VC, phone directories and shared digital resources running smoothly.
*Champion best practice across Microsoft 365, SharePoint, Planner, To Do and emerging apps such as Power Automate.
*Manage software subscriptions, group contracts and technology processes for starters and leavers.
Security
*Oversee access control, CCTV, alarms, keys, passwords and security records.
*Research and recommend improved systems where needed.
Other
*Hold responsibility for Office and IT budgets.
*Provide trusted administrative support to the Executive Trustee-Director.
*Support Divisional Coordinators with cover when required.
*Take on varied duties in line with the needs of the role.
Essential
*Proven experience in a similar office management, coordination or operations role.
*Highly organised, calm under pressure and confident juggling multiple priorities.
*Strong technical confidence, with a genuine interest in systems, software and cyber security.
*Quick to learn new platforms, solve problems and spot opportunities to improve how things work.
*Flexible, proactive and collaborative, with a positive team-first approach.
Why You’ll Love It
This is more than an admin role. You’ll be trusted, valued and given the chance to shape how the office runs — from smarter systems and smoother processes to the everyday details that help a brilliant team do their best work. Alongside a competitive package, the Estate offers generous employment policies, professional development and a beautiful countryside setting.
*Hours: Monday to Friday 8.30am to 2pm with a 30-minute lunch break.
*Pension: 7% employer contribution
*Benefits: Private healthcare, life assurance, gym discounts, retail savings and employee support via Sage
*Setting: A rare opportunity to join a well-established estate in the Hertfordshire countryside with a long-term, people-first culture
If this sounds like your kind of role, we’d love to hear from you. Please note: due to high application volumes, only shortlisted candidates will be contacted.