Full job descriptionA growing financial services business is seeking an organised, proactive and professional Office Administrator/Personal Assistant to support its expanding UK team.
This is a varied role that combines office management, executive support and finance administration, offering the opportunity to become a key part of a collaborative and ambitious business.
This is a varied role that combines office management, executive support and finance administration, offering the opportunity to become a key part of a collaborative and ambitious business. The successful candidate will play an integral role in ensuring the smooth day-to-day operation of the office while supporting senior stakeholders and the wider team.
The position is currently offered on a part-time basis with flexible half-day hours.
Key Responsibilities
*Provide administrative and executive support to senior team members, including diary management, meeting coordination, travel arrangements and general business administration.
*Ensure the smooth day-to-day running of the office, maintaining records, filing systems and company documentation.
*Coordinate meetings and appointments, including scheduling, calendar management, preparing meeting materials and organising meeting facilities.
*Act as a central point of contact for administrative queries and support the wider team with day-to-day operational requirements.
*Prepare business correspondence, reports, presentations and other documentation as required.
*Manage electronic and physical document management systems, ensuring records are organised, accurate and handled confidentially.
*Assist with invoice processing, supplier administration, expense tracking and the maintenance of financial records.
*Support bookkeeping and finance administration tasks, including data entry, payment schedules and month-end activities.
*Liaise with external accountants and provide supporting documentation for reporting, audit and compliance purposes.
*Arrange courier collections and deliveries, monitor shipments and ensure important documents are dispatched and received in a timely manner.
*Manage office supplies and coordinate purchasing to ensure the office remains fully operational.
*Support the continuous improvement of office processes and contribute to an efficient and professional working environment.
Skills & Experience
*Previous experience in an Office Manager, Executive Assistant, Personal Assistant or Administrative Support role (ideally within financial services).
*Strong organisational and time management skills with the ability to prioritise effectively.
*Excellent written and verbal communication skills.
*Proficiency in Microsoft Office, including Outlook, Word, Excel and Teams.
*High level of accuracy, attention to detail and discretion.
*Experience supporting finance administration, bookkeeping or accounts-related processes.
*Comfortable using modern technologies and AI-powered workplace tools.
*Ability to work independently while also collaborating effectively with colleagues.
*Professional, personable and adaptable approach.
Requirements
*Minimum of 4-5 years of experience in a similar administrative, office management or executive support role (ideally within financial services).
*Experience managing diaries, coordinating meetings and maintaining document management systems.
*Familiarity with accounting software or financial administration processes would be advantageous.
*Previous experience within financial services, professional services or a corporate environment is desirable.
What’s on Offer?
*Flexible part-time working arrangement.
*Opportunity to join a growing and dynamic financial services business.
*Broad and varied role with exposure across operations, administration and finance.
*Opportunity to make a meaningful impact within a small and collaborative team.
*Potential for the position to develop into a full-time role as the business continues to expand.
If you are a highly organised professional looking for a flexible role within a growing business, we would love to hear from you. Please apply with your CV and a brief summary of your relevant experience.
Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates