Full job descriptionMacildowie are working with this client based in Burton Latimer, Northamptonshire, to recruit an experienced part timeExecutive Assistant to the Leadership Team.
This is a varied and highly visible Executive Assistant opportunity within an established organisation operating in the packaging and supply-chain sector. Supporting the Managing Director and wider Leadership Team, you’ll be at the heart of the business, providing first-class executive support while helping to keep a busy senior team organised and effective.
This isn’t purely a diary-management role. You’ll have exposure across leadership meetings, international travel, company events, employee engagement initiatives and wider office management – making it a great opportunity for an EA who enjoys variety and taking ownership.
The RoleWorking closely with the Managing Director and Leadership Team, your responsibilities will include:
*Providing professional, confidential Executive Assistant support to senior leadership
*Complex diary management and meeting coordination
*Supporting monthly, weekly and quarterly leadership and business meetings
*Organising UK and international travel
*Coordinating visa applications for overseas travel
*Managing expenses for senior leaders
*Organising customer hospitality activities and corporate events
*Supporting the organisation and delivery of the annual divisional conference
*Coordinating catering and meeting-room requirements
*Collating information and documentation for company briefings
*Supporting employee engagement initiatives and internal events
*Maintaining accurate administrative records and registers
*Supporting annual reporting and audit requirements
*Coordinating car hire and other travel requirements
*Managing meeting rooms and supporting internal and external visitors
*Providing first-line reception and general office-management support
*Ordering office supplies and managing day-to-day workplace requirements
The PersonWe’re looking for an accomplished and proactive EA who is comfortable operating in a fast-paced environment and dealing with senior stakeholders.
You’ll ideally bring:
*Previous Executive Assistant, PA or senior-level administrative experience
*Experience supporting senior leadership or a management team
*Strong diary and meeting-management skills
*Experience coordinating UK and overseas travel
*Knowledge of international visa arrangements
*Corporate event, hospitality or conference-management experience
*Excellent attention to detail
*Strong written and verbal communication skills
*A high level of discretion and confidentiality
*Good general IT skills
*Excellent organisation and prioritisation skills
*A proactive, flexible and solutions-focused approach
You’ll need to be someone who can build relationships at every level of an organisation while remaining calm, organised and one step ahead.
This role would suit an experienced EA who enjoys being genuinely embedded within a business and wants a position where they can make a visible impact on the effectiveness of the senior leadership team.
Please apply to find out more.
Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market and are dedicated to helping candidates find roles where they can build great futures.