Full job descriptionWe are seeking an experienced and highly organised Personal Assistant to provide dedicated support to senior leaders within a large public sector organisation.
This is an excellent opportunity for a professional administrator with strong diary management, stakeholder engagement and organisational skills to join a busy and fast-paced environment.
Key Responsibilities
*Provide confidential PA and administrative support to senior leaders and management teams.
*Manage complex diaries, meetings, appointments and travel arrangements.
*Prepare agendas, reports, presentations, meeting papers and minutes.
*Act as a first point of contact for enquiries, correspondence, visitors and telephone calls.
*Build effective relationships with a wide range of stakeholders, including senior executives, elected members, external partners and service users.
*Coordinate incoming and outgoing correspondence, ensuring actions are monitored and completed.
*Draft professional communications, emails, reports and other business documents.
*Support the management of complaints, enquiries and sensitive issues on behalf of senior leaders.
*Produce and distribute departmental communications and service updates.
*Assist with media enquiries in liaison with senior management.
*Maintain accurate records and information management systems.
*Support Freedom of Information requests, complaints investigations and data-related matters.
*Ensure compliance with information governance, confidentiality and organisational policies.
*Provide cover and support across the wider administrative and secretariat function as required.
Essential Requirements
*Previous experience providing PA, executive support or senior administrative support.
*Strong diary management, meeting coordination and minute-taking experience.
*Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
*Understanding of public sector or local government environments.
*Excellent organisational skills with the ability to manage competing priorities.
*Strong written and verbal communication skills.
*Ability to build positive relationships with stakeholders at all levels.
*Professional, discreet and confident handling sensitive and confidential information.
*Able to work independently and effectively under pressure.
This contract would suit an experienced PA, Executive Assistant or Business Support professional who thrives in a fast-paced environment and is confident supporting senior leadership teams.
If you are interested in the above role, please apply today and we will be in touch!