Full job descriptionPermanent
Secretary
Oakley Bedford
Hours: to be agreed (within the range of 26 hours - 37.5 hours per/week - Monday to Friday between 9.00am - 5.30pm (1 hour lunch flexible).
Office based

Our client are a well established company, that seek a secretary to join their busy and friendly team. Lovely location, open planned office with a great team to work with.

Main purpose of job:
You will be responsible for providing secretarial and administrative support to clients (in conjunction with other secretaries) along with dealing with general enquiries.

Key responsibilities:
*Audio typing correspondence, notes and reports to a high standard
*Setting up new clients and jobs, conflict of interest checks
*Answer calls, taking messages and handling correspondence
*Updating databases and contact lists
*Liaising with clients, tenants and other professionals
*Preparation of fees
*Filing and archiving
*Producing job and billing reports
*Assisting other departments as required
*Occasional marketing research and assisting with direct marketing
Requirements
*Excellent audio typing skills with high level of accuracy
*Ability to prioritise workload and work to tight deadlines
*Excellent grammar and spelling
*Good organisational and time management skills
*High level of attention to detail
*Ability to work under own initiative
*Experience of time recording/accounting packages beneficial
*Good computer skills - knowledge of Microsoft Outlook, Word, Excel
*Ability to maintain discretion and confidentiality
*Ability to work in a team
*Excellent telephone manner
Please let us know if I need to make reasonable adjustments to our process, please let me know about how I can best support you and make the adjustments that may be needed.
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