Full job descriptionTeam Assistant – Global Banking
Leading Investment Bank based near St Paul’s, Farringdon and Chancery Lane

5 days in the office
Hourly rate £26.00p/h
9am - 6.00pm – 8am – 5:00pm



Near St Pauls, Farringdon and Chancery Lane

A global financial company is seeking an Assistant within Global Banking & Markets. As an Assistant within the division, they will be responsible for providing extensive administrative support to 3-4 Managing Directors for the Engineering Division. This is a demanding role that requires a highly proactive, motivated and organised individual who can multitask, prioritise effectively and demonstrate good time management, with excellent written and verbal communication skills.

What You’ll Do



*Comprehensive and proactive diary management and scheduling of meetings - room bookings, documentation, media services for audio visual/video conference facilities
*Preparation of detailed travel schedules and itineraries
*Assistance with visa applications/requirements
*Timely administration of expenses (using Concur)
*Telephone cover - screening of calls and interaction with senior management
*Log MDs weekly time on in-house system (using Artemis)
*Entering MDs whereabouts and vacation details (using Excel and/or MyVacationCalendar)
*Vacation/Sickness cover - supporting Engineering MDs when other assistants are on leave
*Supporting visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required
*Assist with Engineering CoS initiatives and ad-hoc projects as required
*Coordination of town/village halls, team events and/or socials - booking rooms across global campus, setting up registration details, sign up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches and dinners
*Assist with IT issues and ad-hoc queries
*Documentation management and support (PoAs, digital signatures)
*High level admin support for the Engineering Division - providing guidance with travel, visas and expenses, conference services, time entry and other day-to-day on floor queries
*Space management – allocation and tracking of desks/neighbourhoods/lockers through GS Space Hardware orders (headphones for new joiners, Occupational Health equipment etc.)


Who You Are:



*Extensive knowledge of MS Office, including Outlook, Word, PowerPoint and Excel
*Ability to be proactive, take initiative, prioritise and multitask
*Strong time management and prioritisation skills
*Secretarial background preferably within the financial services/consultancy industry
*Excellent attention to detail
*Excellent teamwork skills
*High level of written and excellent verbal communication skills
*Ability to handle sensitive and confidential information
*Strong organisational and interpersonal skills
*Professional, self-motivated and flexible


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