Full job description*Administrative Assistant / Coordinator
*Hybrid
Administrative Assistant / Coordinator

My client is seeking an organised, proactive and highly professional Administrative Assistant / Coordinator to provide high-quality administrative and coordination support to members of the leadership team.
The successful candidate will be responsible for managing calendars, coordinating travel and expenses, organising meetings and events, and providing a broad range of administrative support. This role requires excellent attention to detail, strong communication skills and the ability to manage multiple priorities in a fast-paced corporate environment.

Key Responsibilities
Leadership & Executive Support
*Provide professional administrative and coordination support to members of the leadership team.
*Manage complex calendars and coordinate appointments effectively.
*Schedule internal and external meetings, ensuring appropriate preparation and follow-up.
*Identify and resolve diary conflicts and competing priorities.
*Handle confidential and sensitive information with discretion.
Travel & Expense Management
*Coordinate domestic and international business travel, including flights, accommodation and ground transportation.
*Manage changes and last-minute travel requirements efficiently.
*Prepare and process travel and business expense claims.
*Ensure expenses are accurate, complete and submitted in accordance with company policies.
Meeting & Event Coordination
*Organise internal meetings, leadership meetings and off-site events.
*Coordinate appointments and meetings with external companies and stakeholders.
*Manage event registrations and participant information.
*Coordinate meeting logistics, venues, catering, materials and other requirements.
*Support the smooth running of events and meetings from planning through to completion.
General Administration
*Provide day-to-day administrative and assistant support to the wider team.
*Prepare documents, correspondence, presentations and meeting materials as required.
*Maintain accurate records and documentation.
*Coordinate information and communication between internal teams and external stakeholders.
*Undertake additional administrative tasks and projects as required.
Skills & Experience
The ideal candidate will have:
*Previous experience in an Administrative Assistant, Executive Assistant, Team Assistant, Coordinator or similar role.
*Experience supporting senior managers, executives or leadership teams.
*Strong calendar and diary management experience.
*Experience arranging business travel and managing expenses.
*Experience coordinating meetings, events and external appointments.
*Excellent organisational and time-management skills.
*Strong written and verbal communication skills.
*High attention to detail and accuracy.
*Ability to prioritise and manage multiple tasks simultaneously.
*A proactive, flexible and solutions-focused approach.