Full job descriptionAdministrator / Secretary (Part-Time)
Salary: Competitive, dependent on experience
Hours: 22.5 to 30 hours per week (3-4 days per week)
Location: Office-based – Rural North East Leicestershire- Car owner essential
Benefits: 25 days holiday (pro rata) plus Bank Holidays, free parking, employee discounts, and excellent long-term career prospects.
The Opportunity
An exciting opportunity has arisen for an experienced Administrator / Secretary to join a growing and professional property team. This varied role offers the chance to become an integral part of a friendly, supportive, and forward-thinking business, providing high-quality administrative and secretarial support across a diverse range of projects and clients.
We are looking for a highly organised individual with excellent communication skills, strong attention to detail, and the ability to work proactively using their own initiative.
Key Responsibilities
Providing comprehensive secretarial support to senior team members, including audio typing, document preparation, report formatting, proofreading, and correspondence.
Managing diaries, scheduling appointments, and coordinating meetings.
Handling incoming telephone calls and taking detailed messages.
Maintaining property management databases and monitoring compliance information.
Assisting with marketing activities, mail merges, contact databases, and client communications.
Processing supplier invoices and liaising with finance teams.
Supporting residential lettings administration, including arranging viewings, inventories, inspections, and updating internal systems.
Organising maintenance and repairs and liaising with contractors.
Preparing tenancy-related documentation, including rent review correspondence and tenant welcome packs.
Managing electronic and paper filing systems.
Monitoring shared inboxes and responding to enquiries appropriately.
Producing reports, including tenant arrears and financial information.
Raising invoices, monitoring outstanding payments, and supporting credit control activities.
Assisting with valuation reports, due diligence activities, and general property administration.
Performing a range of general administrative duties, including data entry and document management.
About You
To be successful in this role, you will have:
Previous experience in an administrative, secretarial, or office support role.
Excellent written English with strong proofreading and document formatting skills.
Strong organisational skills with the ability to prioritise multiple tasks effectively.
A professional and confident telephone manner.
Excellent attention to detail and a high level of accuracy.
Good numeracy skills and confidence working with reports and spreadsheets.
The ability to use initiative while adhering to established processes and procedures.
A calm and professional approach when working under pressure.
A positive attitude and a desire to contribute to a collaborative team environment.
Advanced Excel skills would be beneficial. Plus experience of using MS office and SharePoint
What’s on Offer?
Starting salary of up to £32,000
Part-time hours with flexibility across 3-4 days per week.
25 Days holiday + BHs
Free onsite parking.
Employee discount scheme.
Long-term career development opportunities within a growing and supportive business.