Executive Assistant /Board Coordinator
other jobs The Maine Group
Added before 3 Days
- England,London,City of London
- Full Time, Permanent
- £60,000 - £70,000 per annum
Job Description:
Full job descriptionExecutive Assistant to Company Secretary
£60,000–£70,000 + discretionary bonus | Permanent | London
A high-profile international investment organisation is looking for a highly organised Executive Assistant to the Group Company Secretary, supporting the organisation’s Boards, Committees and wider corporate governance activity.
This is a busy, varied role for an experienced Executive Assistant with previous Board and Committee coordination experience, exceptional attention to detail and proven confidence liaising with senior stakeholders.
The Role
*Coordinate quarterly Board and Committee meetings across multiple global regions
*Manage Board calendars, meeting logistics, papers, materials and follow-up actions
*Prepare and amend high-level documents and PowerPoint presentations
*Maintain Board records, registers and governance databases
*Support Directors, senior stakeholders and the Company Secretary with Board activity
*Ensure Board governance records are maintained accurately, securely and confidentially
*Travel internationally to support quarterly Board meetings when required
About You
*Previous Board or Committee coordination experience is essential
*Experience with BoardVantage or a similar Board portal is highly desirable
*Exceptionally organised with meticulous attention to detail
*Digitally confident and comfortable learning new systems, technology and AI tools
*Strong document creation and MS Office skills, including PowerPoint
*Proactive, capable and confident working independently
*Comfortable liaising with senior stakeholders and handling confidential information
*Professional, discreet and able to manage competing priorities effectively
Working pattern: 5 days per week in the London office
Travel: International travel required; additional hours may be needed around Board meetings
£60,000–£70,000 + discretionary bonus | Permanent | London
A high-profile international investment organisation is looking for a highly organised Executive Assistant to the Group Company Secretary, supporting the organisation’s Boards, Committees and wider corporate governance activity.
This is a busy, varied role for an experienced Executive Assistant with previous Board and Committee coordination experience, exceptional attention to detail and proven confidence liaising with senior stakeholders.
The Role
*Coordinate quarterly Board and Committee meetings across multiple global regions
*Manage Board calendars, meeting logistics, papers, materials and follow-up actions
*Prepare and amend high-level documents and PowerPoint presentations
*Maintain Board records, registers and governance databases
*Support Directors, senior stakeholders and the Company Secretary with Board activity
*Ensure Board governance records are maintained accurately, securely and confidentially
*Travel internationally to support quarterly Board meetings when required
About You
*Previous Board or Committee coordination experience is essential
*Experience with BoardVantage or a similar Board portal is highly desirable
*Exceptionally organised with meticulous attention to detail
*Digitally confident and comfortable learning new systems, technology and AI tools
*Strong document creation and MS Office skills, including PowerPoint
*Proactive, capable and confident working independently
*Comfortable liaising with senior stakeholders and handling confidential information
*Professional, discreet and able to manage competing priorities effectively
Working pattern: 5 days per week in the London office
Travel: International travel required; additional hours may be needed around Board meetings
Job number 4106388
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Company Details:
The Maine Group
Company size: 10–19 employees
Industry: Admin, Secretarial & PA
TMG have been specialising in talent attraction, retention and development for nearly 40 years! We have two practices - Commercial and a Charity pract...