Full job descriptionA prestigious family office is seeking a highly organised, hands-on Office Coordinator/Assistant to support a driven, entrepreneurial family with global philanthropic interests. This role suits someone proactive and solutions focused, confident managing both office operations and light household coordination. You will oversee the day-to-day running of the office, from managing deliveries and liaising with couriers to coordinating house staff and supporting facilities and IT vendors. An IT-minded approach is essential, as you will often follow guided technical instructions remotely and act as the point of contact for IT troubleshooting and facilities queries.
Working closely with the wider team, you will maintain an active task list, manage calendars and provide cover for office staff when required. The role demands discretion, reliability, and a calm, polished manner, with occasional out-of-hours phone availability.
Responsibilities include office operations, vendor coordination, task management, house staff liaison, diary support, and hands-on duties such as receiving deliveries and solving day-to-day operational issues. Candidates should have at least two years’ experience in a family office, executive support, or luxury hospitality environment, with strong organisational skills, attention to detail, and a proactive, self-driven mindset.
The position is based in the London office, five days per week, working 9:30am to 5:30pm with flexibility as needed.