Full job descriptionOur client is seeking a highly organised and proactive temporary Office Administrator to support the day-to-day operations of a busy and fast-paced business for a 6-week contract. This is an excellent opportunity for an experienced administrator who thrives in a varied role and enjoys being at the heart of business operations.
You will play a key role in ensuring smooth communication, accurate record-keeping, and efficient administrative support across the organisation.
*Hours: 7:00am - 5:00pm, Sunday - Friday (Saturdays off)
*Dates Required: 28th September 2026 for 6 weeks
Key Responsibilities
*Creating and processing purchase orders (POs)
*Maintaining accurate records, filing systems, and databases
*Recording site staff hours and submitting weekly timesheets
*Handling incoming calls, emails, and correspondence
*Monitoring office supplies and placing orders when required
*Scheduling meetings and assisting with diary management
*Updating spreadsheets, reports, and internal systems
*Providing general administrative support across the business
*Coordinating deliveries and tracking outstanding orders
*Ensuring office procedures are followed and maintained
*Supporting management with administrative tasks
Essential Skills & Experience
*Previous experience in an administrative or office support role
*Strong knowledge of Microsoft Office, particularly Excel, Word, and Outlook
*Excellent organisational and time-management skills
*Strong communication skills, both written and verbal
*High attention to detail and accuracy
*Ability to prioritise workload and manage multiple tasks effectively
*Professional and positive attitude
*Ability to work independently and as part of a team
Desirable Skills
*Experience creating and managing purchase orders
*Familiarity with ERP or accounting systems such as SAP, Sage, or Xero
*Previous customer service experience
*Basic finance or bookkeeping knowledge
If you are an experienced Administrator looking for your next opportunity in the Southampton area, we’d love to hear from you. Contract Reed Southampton or click ’Apply’ today.