Full job descriptionJob Specification – Purchase Ledger Assistant
Job Description & Requirements:
*Petty cash reconciliation for month end
*Ensure all purchase orders and purchase invoices (transport, third party and overhead invoices) are authorised/processed by the month end cut off deadline and statements are reconciled with variances investigated and corrected
*Responsibility for ensuring all non-Bulk invoices (Lightyear) are processed and approved to CODAS (accounts package) by the month end deadline.
*Posting and review of all invoices ensuring accurate GL codes are used at all times
*Maintenance of the statement reconciliation tracker monthly.
*Reviewing efficiencies and implementing new controls & automation projects in the PL department ensuring smooth running.
*Responsibility to ensure all purchase invoices are passed for payment within credit terms.
*Respond to all supplier queries and disputes as required, maintain turnaround times on inbox & escalate where appropriate.
*Cover for the weekly payment run is prepared in its entirety for review by the Financial Controller by COB every Tuesday
*Cover for the processing of the Bulk and Third Party invoices into the CODAS (Accounts Pakacge)
*Responsible for updating the utilities tracker
*Question all purchases and ensure we are not paying for services/goods we are not receiving.
*Processing and re-imbursement of employee expenses inline with the company expenses policy
*Looking for opportunities to adopt AI and to automate processes where possible


Person Specification
*Highly motivated and driven
*Great communicator that enjoys a team working environment
*Agile and pro-active with a lot of initiative
*System savvy and can confidently use MS, Excel and bespoke systems quickly
*Rises to new challenges
*A competent learner who can hit the ground running
*Comfortable working in an office-based environment on a daily basis
*Professional, accurate and diligent attitude
*Positive can-do attitude and focused to achieve tasks and add value
*Thrives in a fast-paced environment where speed and accuracy are both equally important
*High degree of self-motivation with an ability to motivate others and uphold the Company Values




Additional information
*Proven experience in supplier account reconciliation
*Experience and demonstrable knowledge of Excel (pivot tables, SUM etc) is essential
*Will also be expected to answer overflow calls from credit control, take customer payments or help with customer queries.
*AAT Level 3 qualification