Full job descriptionMy client a boutique law firm are seeking a Billing Assistant to support our finance team on an initial six-month fixed term contract. This role is crucial for ensuring the accurate and timely preparation of client invoices and offers an excellent introduction to legal billing practices within a supportive environment.
Day-to-day of the role:
*Billing Preparation and Processing:*Prepare draft bills for fee earner review, ensuring alignment with client agreements and billing guidelines.
*Finalise and issue bills to client’s post-approval, manage client-to-office transfers, and handle credit notes and adjustments.

*Disbursement Management:*Record, verify, and process disbursements with correct VAT treatment, and resolve any related queries.

*Client-specific Billing Requirements:*Prepare and submit invoices through client billing portals in required formats, ensuring compliance with specific billing arrangements.

*Billing Administration and Record Keeping:*Maintain accurate billing records and schedules within the practice management system and ensure clear audit trails by filing invoices and supporting documentation.

*System Maintenance and Data Quality:*Maintain accurate client and matter data, support system updates, and test new billing functionalities.

*Month-end and Reporting Support:*Assist with month-end billing runs and revenue reporting, and coordinate billing schedules to meet deadlines.

Required Skills & Qualifications:
*Previous legal billing or accounts experience, ideally within a professional services or legal environment.
*Minimum education: GCSE level in English and Maths; A-Level or relevant qualifications are desirable.
*Understanding of time recording, billing principles, and VAT in the context of legal services.
*Proficiency in Microsoft Excel, Word, and Outlook; familiarity with e-billing systems and client portals.
*Excellent communication skills, strong numeracy, and a high attention to detail.
*Ability to prioritise multiple tasks, meet tight deadlines, and remain calm under pressure.
Personal Attributes:
*Strong relationship-building skills, collaborative, and promotes firm values.
*Proactive, self-motivated, and adaptable with a solutions-focused mindset.
*Discreet and professional, able to handle sensitive information appropriately.
The Opportunity for You:
This role offers a chance to develop further technical and sector-specific knowledge in legal billing practices within a dynamic and supportive environment.
9am-5.30pm working hours
Please note the role is in 2 days in the office and 3 from home.