Full job descriptionI am working with an international law firm based around St. Pauls and they are looking for a permanent office based General Office and Reprographics Assistant to work within their existing team. There is a shift pattern of between 8am-6pm.
Roles and Responsibilities
*Provide a friendly and efficient service to internal and external clients
*Adhering to Service Level Agreements (SLAs) as set out and agreed with the business
*Completing general reprographics duties including scanning, printing and finishing work
*To have a good knowledge of equipment used in the department
*Ability to produce court bundles of all specifications, including using appropriate tabbing and working to complex indexes
*Ability to create, edit, manipulate and manage PDF documents independently using both PDF docs and Fox IT.
*Experience operating Fiery-driven multifunction printers , including setting up print jobs, monitoring queues, and ensuring output colour accuracy
*Produce and finish legal documents using a range of binding methods including strip binding, coil binding and Velobind, ensuring documents meet client and court requirements.
*Care and understanding when handling original, confidential and historic legal documentation
*Where required log all incoming work and prioritise dependant on deadlines, or where the deadline cannot be met good communication with the originator.
*Use IT systems and software to receive, format and collate documents.
*Knowledge of BigHand or other workflow tool advantageous
*Sorting of incoming Royal Mail, DX post & Internal deliveries
*Booking of couriers international, domestic & local using online portals
*Email and regular communication with internal clients
*Regular distributions & collections of post and internal mail
*Regular loading bay collections & deliveries
*Support the Helpdesk and all other Facilities, ICS & Business Support services as required
*Assisting the Senior General Office and Reprographics Assistant with workflow coordination when required.
*Stock control of and ordering supplies
*Any other duties on ad-hoc basis
*Comply with all relevant legal and regulatory obligations including the Solicitors Regulation Authority (SRA) Standards and Regulations, and Principles.
Skills and Experience
Essential:
*Have previous experience in a similar role
*Good experience and knowledge of Excel, PDF, Word and Outlook
Desirable:
*Experience working in a post room, reprographics environment, or operating high-volume printing, copying and binding equipment would be advantageous