Full job descriptionExecutive Assistant


Contract duration: 12 months initially
Location: Belfast (hybrid - 3 days onsite once settled in)
Pay: £173-185/day


*Relieves management of administrative details; diary management, travel scheduling.
*Scheduling of team meetings for the wider group- prepare agendas and minute taking
*Manages multiple projects, activities and competing priorities to ensure timely delivery of objectives
*Plans and coordinates events, for example internal team town halls, hosting visits, transport and venue bookings
*Co-ordinates with other EAs in other locations as required
*Assist with general office management, during period of rapid expansion of the team
*Supports project activities, including tracking actions, gathering information, preparing reports and presenting data..


What we are looking for:
*Experience as a Senior Administrative Assistant or comparable level of experience supporting a rapidly growing team or business undergoing organisational change whilst interacting with senior level executives.
*Flexible, adaptable and proactive, with the ability to anticipate, identify and resolve issues while responding to changing priorities.
*Excellent organisational skills with the ability to prioritise, manage multiple tasks simultaneously, and work effectively under pressure with minimal supervision.
*Strong verbal and written communication, listening and relationship-building skills, with the ability to work effectively across teams, functions and seniority levels.
*Ability to obtain information in a timely and efficient manner.
*Ability to prepare senior leadership communications, presentations and briefing materials
*Discretion and the ability to maintain and manage confidential information.
*Proficiency in calendar management for multiple leaders
*Proficient in Microsoft 365 applications, including Teams, SharePoint, and PowerPoint.


Desired Skills
*Demonstrated ability to quickly learn new processes, systems, and ways of working with minimal onboarding.
*Experience with various systems such as Ariba, eRequest, Concur, Recognition Tool and Workday
*Proficiency in internal technology ordering systems
*Recent work experience with detailed accomplishment examples and proven ability to take the initiative.
*Experience planning and coordinating both in-person and virtual events, including senior executive visits and leadership meetings.
*Ability to prepare senior leadership communications, presentations and briefing materials