Full job descriptionAn exciting opportunity for a detail-oriented Administrative Assistant to join a busy and collaborative team, supporting administration, supplier management, internal communications, and event coordination. The successful candidate will ensure administrative processes run efficiently, maintain accurate records, and provide high-quality support across the organisation.
Client Details
Our client is a leading international organisation with a long-standing reputation for delivering high-quality financial and business services. With a focus on innovation, governance, and employee development, they provide a supportive environment where individuals can build their skills and contribute to the success of a growing global operation.
Description
Key Responsibilities*Support vendor onboarding, risk assessments, contract management and supplier governance processes.
*Liaise with suppliers to obtain quotes and coordinate administrative services.
*Maintain accurate records and ensure compliance with internal policies and procedures.
*Assist with governance and approval processes, tracking documentation through to completion.
*Manage invoice processing, reconciliations and budget-related administration.
*Oversee shared administration mailboxes and respond to enquiries promptly.
*Create and distribute internal communications and staff updates.
*Maintain and update the company intranet, ensuring content remains accurate and engaging.
*Support the planning and delivery of corporate and staff events.
*Act as the main point of contact for the switchboard and general office enquiries.
*Provide administrative support to senior stakeholders and wider teams as required.
*Maintain electronic and paper filing systems, ensuring records are kept up to date.
*Assist with policy updates, process improvements and staff training when required.
*Undertake additional administrative and project-based tasks to support business operations.
Profile
A Successful Person Should Have*Previous experience in administration, business support, or office coordination.
*Strong organisational skills with excellent attention to detail.
*Outstanding written and verbal communication skills.
*Confidence managing multiple priorities in a fast-paced environment.
*Proficiency in Microsoft Office, particularly Word, Excel and PowerPoint.
*Experience coordinating suppliers, invoices, or administrative processes.
*A proactive approach with the ability to work independently and as part of a team.
*Strong interpersonal skills and a customer-focused mindset.
*The ability to maintain confidentiality and handle sensitive information professionally.
*Experience supporting events, communications, or internal projects would be advantageous.


Job Offer
What’s on Offer?*The opportunity to join a well-established international organisation with a collaborative and professional culture.
*A varied and fast-paced role with exposure to administration, communications, governance, and event coordination.
*The chance to work closely with a range of stakeholders across the business.
*Exposure to high-profile projects and business operations within a global environment.
*A supportive team environment with opportunities to develop new skills and broaden your experience.
*Central London office location.
*Competitive salary and benefits package.
*Excellent opportunity for professional growth and long-term career development.