Full job descriptionPersonal Assistant, PA
6 months
London


One of our large financial clients is currently looking for an experienced PA,
Responsible for providing diverse and confidential administrative support, including extensive calendar management.
Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the Banker, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. 
 You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion. 
Responsibilities
*Diary management, including organising internal/external meetings 
*Arranging conference calls and video conferences internally and externally 
*Booking and making all necessary arrangements for complex domestic and international business travel 
*Handling expenses using Concur system - with a general understanding of the bank’s policies 
*Filing call reports on a weekly basis using Insight 
*Pre-empt and highlight to the Business Manager out of policy expenses 
*Ensure relevant Deal Related Expenses (DRE) is captured 
*Develop knowledge of banker’s clients, transactions and specific individuals where possible 
*Establish professional and effective communication at all levels with internal stakeholders, assistants in your area and cultivating relationships with external clients and their assistants 
*Handling sensitive and confidential material and information 
*Manage professional responses to telephone calls, taking ownership of queries 
*Management of email system, prioritising and responding where appropriate 
*Understanding the internal systems such as Concur Smartforms/Insight (training will be given for all internal systems) 
What we are looking for
*Proven administrative assistant experience preferably in Investment Banking Financial Services environment 
*Excellent communication skills at all levels written and verbally 
*Confidence at dealing with people of all levels both internally and externally 
*Proactive style and ability to work independently and as a team player 
*Capable to multitask and prioritise 
*Capable to work efficiently in a pressurised environment 
*Excellent PC skills including Word, Excel, PowerPoint and Outlook 
*Experience using Concur 
*Accurate typing - approx. 50 wpm 
*Flexible approach to overtime and out of hours working patterns 
*Mature, calm and professional attitude at all times 
*Accuracy and numeracy 


If you feel that this is a role that would suit you then please apply today.
If you do not hear from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.
The Adecco Group is an equal opportunities company