Full job descriptionAccounts Payable Assistant - Monday to Friday 9am - 5pm
£30,000 - £32,000 per annum
*Job Type: Full-time
*Location: Warley, Brentwood with free parking
*Working Hours: Monday to Friday, 9am-5pm
*Annual Leave: 25 days plus bank holidays
*Studying: Will support AAT studies
*Office environment - modern, inviting, exceptionally friendly staff across all departments in the office. Our Reed Accountancy team have visited the office & met with the Hiring Managers & were very impressed with the offices and the warm welcome.
Reed Accountancy are seeking a dedicated Accounts Payable Assistant for their client in Warley (Brentwood) who is able to provide a professional accounts payable function to the Group. This role involves ensuring all accounts payable routines are completed accurately and on time, processing supplier invoices and credits, and handling payment runs. The ideal candidate will have strong organisational skills to manage both external and internal queries effectively.
Key responsibilities include:
*Process a high volume of supplier invoices and credit notes, ensuring all documentation is accurately matched and recorded.
*Maintain and update supplier accounts, including contact details, payment terms, and invoicing information.
*Reconcile supplier statements, investigate discrepancies, and resolve any outstanding queries in a timely manner.
*Prepare and process regular supplier payment runs, ensuring payments are made accurately and in accordance with agreed terms.
*Respond to supplier and internal stakeholder queries via telephone and email, providing a high level of customer service.
*Set up new supplier accounts, ensuring all required documentation and approvals are completed and recorded correctly.
*Utilise invoice capture and matching systems to improve efficiency and reduce manual processing.
*Support the month-end close process, assisting with reconciliations and maintaining the accuracy of the creditors ledger.
*Provide audit support by preparing and supplying relevant financial documentation when required.
*Produce ad-hoc reports and analysis for the Financial Controller, Management Accountant, and wider finance team.
*Assist with general finance administration and contribute to continuous process improvements within the accounts payable function.
*Provide wider support to the finance department during periods of peak workload, annual leave cover, or staff absence.
*Ensure supplier records remain accurate, compliant, and up to date at all times.
*Work closely with colleagues across the business to ensure the smooth running of the purchase ledger function.
Required Skills & Qualifications:
*Previous experience within an Accounts Payable, Purchase Ledger, or Accounts/Finance Assistant role.
*Strong attention to detail with excellent levels of accuracy.
*Experience processing high volumes of invoices
*Confident communicator with the ability to build positive relationships with suppliers and internal stakeholders.
*Good organisational skills and the ability to manage multiple priorities effectively.
*Comfortable using finance systems and Microsoft Excel.
*Proactive, team-oriented approach with a willingness to support the wider finance function where required