Full job descriptionWise May are looking for an experienced Senior Executive Assistant to support an Executive Director within the Risk & Compliance team of a leading Financial Services organisation. This is a fantastic opportunity for a confident and proactive EA who is experienced in supporting at Executive level and thrives in a fast-paced, high-pressure and constantly changing environment. You will provide dedicated support to a highly senior Executive Director, managing a complex and demanding diary while acting as a trusted partner and ensuring they are fully prepared for meetings, travel and key commitments.
This is a full-time, initial 6 months FTC, working the hours of 8:30am - 5:30pm.
Executive Assistant duties include:
*Providing high-level EA support to an Executive Director within Risk & Compliance.
*Managing a complex and constantly changing diary, proactively prioritising commitments and protecting the Executive’s time.
*Coordinating internal and external meetings, including arranging meeting rooms and managing logistics.
*Extensive international travel management, including planning detailed itineraries and liaising with the company’s travel agent.
*Preparing briefing materials ahead of meetings and international travel, researching stakeholders and gathering relevant information from across the business.
*Managing expenses and other day-to-day administrative requirements.
*Coordinating visitors and liaising with reception and internal teams.
*Preparing meeting agendas, taking minutes and following up on actions where required.
*Managing Teams meetings and other virtual meeting requirements.
*Working closely with senior stakeholders across the business and maintaining strong professional relationships.
*Supporting the Executive during a period of departmental transformation and restructure.
*Using technology and AI tools to improve organisation, efficiency and day-to-day support.
Executive Assistant experince required:
*Strong Senior EA experience supporting an Executive Director or equivalent senior leader.
*Essential Financial Services experience within a regulated and corporate environment.
*Experience working in a fast-paced, high-pressure environment.
*Excellent and complex diary management experience.
*Strong international travel management experience.
*Confident working with senior stakeholders and able to communicate effectively at all levels.
*Excellent attention to detail and the ability to manage multiple competing priorities.
*Strong Microsoft Office and Teams skills.
*Comfortable using AI and technology to improve efficiency and streamline processes.
*Discreet, professional and confident in handling sensitive and confidential information.
*Excellent written and verbal communication skills.