Full job descriptionFacilities Coordinator
Temporary
Financial Services
Mayfair, London
Full-time, 8:00am-5:00pm, Monday-Friday
Fully office-based
Up to £50,000 temp equivalent
7-FCA/NCW


A boutique financial services firm is seeking a polished, proactive temporary Facilities Coordinator to ensure the smooth day-to-day running of its Mayfair office. This is a hands-on role with responsibility for facilities, office operations and vendor management, alongside providing Reception cover when required.


Key responsibilities:
*Oversee daily office and facilities operations, ensuring a high standard is maintained throughout.
*Act as the main point of contact for building management, maintenance providers, cleaners, couriers and other suppliers.
*Co-ordinate repairs, maintenance visits and office improvements.
*Manage office supplies, stationery, refreshments and catering.
*Support health and safety, including maintaining relevant records and coordinating compliance checks.
*Assist with meeting room set-up and ensure client-facing areas are presentable.
*Co-ordinate access passes, keys, deliveries and post.
*Support office moves, desk set-ups and onboarding logistics.
*Provide professional Reception cover during absence, breaks or busy periods, including greeting visitors and answering calls.


Candidate profile:
*Previous facilities, office management or workplace coordination experience, ideally within professional or financial services.
*Confident managing suppliers and resolving practical issues quickly.
*Highly organised, reliable and detail-oriented.
*Professional, personable and comfortable in a client-facing environment.
*Able to prioritise independently in a busy office.
*Strong communication and administrative skills.
*Comfortable providing Reception support as needed.


This is an excellent opportunity for someone who enjoys being at the centre of a high-performing office and takes pride in delivering a seamless workplace experience.