Full job descriptionAccounts Administrator
Overview
We are seeking an organised and detail-oriented Accounts Administrator to support the finance and administration functions of the business. The role covers accounts, payroll, credit control, VAT returns, and general office support. Experience with Sage and a finance or accounting background are essential.
Key Responsibilities
Accounts Administration
*Manage supplier, customer and third-party accounts.
*Process bank receipts and deposits.
*Reconcile accounts and investigate discrepancies.
*Raise and process invoices, including proformas and export documentation.
*Carry out credit control, customer statements and payment chasing.
*Manage supplier payments and monthly payment runs.
*Process credit card transactions and maintain accurate VAT records.
*Prepare and submit quarterly VAT returns.
*Maintain accounting records, databases and spreadsheets.
*Set up direct debits, customers and suppliers.
*Assist with year-end accounts and filing.
Payroll Administration
*Maintain employee records within Sage Payroll.
*Process payroll, including overtime, bonuses, deductions and statutory payments.
*Verify employee hours before payroll processing.
*Generate payslips, P45s and annual P60s.
*Process pension and National Insurance contributions.
*Respond to payroll-related queries.
*Onboard new employees onto HR, payroll and pension systems.
*Process leavers and update pension records.
*Assist with payroll year-end and P11D requirements.
*Ensure employee records remain GDPR compliant.
General Administration
*Answer phones and assist with reception duties.
*Monitor and report staff absences.
*Order PPE, stationery and office supplies.
*Prepare letters and correspondence when required.
*Ensure company certifications and documentation remain up to date.
*Liaise with insurance providers and utility suppliers regarding renewals.
*Support contract renewals and supplier management.
*Provide cover for colleagues during periods of absence.
*Undertake ad hoc administrative duties as required.
Skills & Experience
Essential
*Previous experience in an Accounts Administrator or similar finance role.
*Strong bookkeeping and credit control knowledge.
*Sage Accounts and Sage Payroll experience.
*Good Excel and data entry skills.
*High level of accuracy and attention to detail.
*Strong organisational and time management skills.
*Ability to work independently.
*Professional communication and telephone manner.
Desirable
*VAT return preparation experience.
*Payroll administration experience.
*HR administration and employee onboarding experience.
*Experience within manufacturing, engineering or similar sectors.
Personal Attributes
*Reliable and trustworthy.
*Proactive and self-motivated.
*Strong problem-solving skills.
*Able to manage multiple priorities.
*Professional when handling confidential information.
*Flexible team player.