Full job descriptionOffice & Facilities Manager
*Annual Salary: £32,000
*Location: Wembley
*Job Type: Full-time
We are seeking a proactive and organised Office & Facilities Manager to oversee our office operations and facilities management. This role is crucial for ensuring the smooth running of our office environment and supporting our staff effectively.
Day-to-day of the role:
*Manage reception and handle telephone enquiries.
*Organise incoming and outgoing deliveries and manage post.
*Oversee general office administration and day-to-day office management.
*Coordinate office facilities, including cleaning, air conditioning, PAT testing, waste management, and utilities.
*Handle service contracts, contract renewals, maintenance visits, repairs, and supplier relationships.
*Manage office security systems, including alarm systems and staff access fobs.
*Control stationery and office stock, and handle archiving and filing.
*Administer site setup, including health and safety products, signage, and first aid supplies.




Fleet Management:
*Administer company vehicles, including insurance, road tax, and fuel cards.
*Coordinate vehicle purchases, sales, and handovers, and maintain vehicle records.
Staff Support & HR Administration:
*Manage holiday planners, timesheets, and DBS checks.
*Maintain subcontractor and supplier records and coordinate staff training and development.
Travel, Events & Communications:
*Organise staff travel, accommodation, and social events.
*Manage company social media accounts and support marketing and communications.
Project & Operational Support:
*Assist with tender submissions, document preparation, and provide administrative support to various teams.
*Support business improvement initiatives and operational projects.
Required Skills & Qualifications:
*Proven experience in office management, facilities management, or a similar role.
*Strong organisational and multitasking skills.
*Excellent communication and interpersonal skills.
*Proficiency in Microsoft Office and experience with financial administration.
*Ability to work independently and as part of a team.
Benefits:
*Competitive salary and benefits package.
*Opportunities for professional development and training.
*Supportive and dynamic work environment.
To apply for the Office & Facilities Manager position, please submit your CV and a cover letter detailing your relevant experience and why you are interested in this role.