Full job descriptionWise May are recruiting an Executive Assistant to join a fast growing Global Digital Transformation Leader to support the President of Europe and Executive Vice President (EVP). This is a pivotal role within a fast paced, international organisation undergoing significant growth and transformation, requiring exceptional organisational skills, discretion and the ability to manage competing priorities across a global business.
This is a full time, permanent position.
Executive Assistant duties include:
* Providing high-level EA support to the President of Europe and an EVP.
* Managing a complex and constantly changing diary, proactively prioritising commitments and protecting the President and EVP’s time.
* Coordinating internal and external meetings, including arranging meeting rooms and managing logistics.
* Extensive international travel management, including planning detailed itineraries and liaising with the travel providers.
* Preparing briefing materials ahead of meetings and international travel, researching stakeholders and gathering relevant information from across the business.
* Managing expenses and other day-to-day administrative requirements.
* Preparing meeting agendas, taking minutes and following up on actions.
* Working closely with senior stakeholders across the business and maintaining strong professional relationships.
* Providing proactive support to the President and EVP during a period of significant growth and organisational change
* Using technology and AI tools to improve organisation, efficiency and executive productivity.
Executive Assistant experience required:
* Experience supporting executives across US time zones within a global matrix organisation.
* Strong Senior EA experience supporting an Executive Director or equivalent senior leader.
* Confident using AI and technology to improve efficiency and streamline processes.
* Experience working in a fast-paced, high-pressure environment.
* Excellent and complex diary management experience.
* Strong international travel management experience.
* Confident working with senior stakeholders and able to communicate effectively at all levels.
* Excellent attention to detail and the ability to manage multiple competing priorities.
* Discreet, professional and confident in handling sensitive and confidential information.
* Excellent written and verbal communication skills.
Company benefits:
* 25 days annual leave and public holidays
* 32 paid volunteering hours per year
* Salary sacrifice pension scheme
* Employer paid private medical and dental cover for employees and dependants
* Life assurance
* Illness financial protection including critical illness cover and income protection
* Employee referral bonus
* This role is bonus eligible.