Full job description Clerical Officer - Northern Ireland Assembly
Location: Stormont Buildings, East Belfast
Pay Rate: £15.14 per hour (weekly pay)

Are you an organised, detail-oriented professional with a passion for delivering excellent customer service? The Northern Ireland Assembly is seeking a highly motivated Clerical Officer to join its team and play a key role in supporting the effective operation of Assembly business.

This is an excellent opportunity to work within a prestigious public sector organisation, contributing to the democratic process while developing your administrative and organisational skills in a professional and supportive environment.

The Role
As an , Clerical Officer you will provide high-quality administrative and customer support to a diverse range of internal and external stakeholders. You will be responsible for managing your own workload, maintaining accurate records, supporting meetings and events, and ensuring the smooth delivery of day-to-day administrative functions.

Key Responsibilities
*Deliver exceptional customer service to internal and external stakeholders.
*Manage and prioritise workload to meet deadlines and organisational objectives.
*Provide accurate information and guidance in line with Assembly policies and procedures.
*Support administrative activities including diary management, filing, photocopying and document preparation.
*Maintain databases, spreadsheets and electronic filing systems.
*Manage correspondence, emails and incoming post, ensuring prompt and accurate distribution.
*Organise and support meetings, events and official visits.
*Assist with the preparation and recording of meeting minutes.
*Gather, collate and maintain information and documentation.
*Use Microsoft Office and Assembly software systems to prepare and manage documents.
*Maintain organised hard-copy and electronic record systems.
*Process invoices through electronic payment systems.
*Ensure compliance with Assembly Commission policies, including Equality, Diversity and Dignity at Work policies.
*Undertake additional duties as reasonably required.
What We’re Looking For
Essential Criteria
Applicants must meet one of the following criteria:
Option 1
*GCE A Levels (Grades A*-C) in two separate subjects, and
*Five GCSEs (Grades A-C)* including English Language and Mathematics (or equivalent/higher qualifications),
PLUS
A minimum of 2 years’ administrative experience demonstrating:
*Strong written and verbal communication skills, with experience engaging effectively with colleagues, customers, members of the public and management.
*Excellent organisational skills and attention to detail, producing accurate work to deadlines.
*Competent use of Microsoft Office applications and experience preparing documents and handling correspondence.
OR Option 2
A minimum of 4 years’ administrative experience demonstrating all of the competencies listed above.

Why Join the Northern Ireland Assembly?

*Be part of an organisation that supports Northern Ireland’s democratic process.
*Work in a professional, inclusive and collaborative environment.
*Gain valuable experience within a respected public sector body.
*Develop your skills through varied and meaningful work.
*Contribute to the delivery of high-quality public services.
Apply Today
If you are a proactive administrator with excellent communication skills, strong attention to detail and a commitment to delivering outstanding service, we would love to hear from you.

Join the Northern Ireland Assembly and help support the work that makes a difference across Northern Ireland.

Please send cv or Hit the Apply button!

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Brook Street NMR is acting as an Employment Business in relation to this vacancy.