Full job descriptionHR Administrator
Ipswich
Temporary position until 2027
3/4days a week 28-35hours- flexible
£30,000pa FTE


We are seeking a proactive and organised HR Administrator to support the day-to-day operations of the HR function. This is a varied role that will provide administrative support across the employee lifecycle, including recruitment, payroll administration, HR systems management, and employee records.
The successful candidate will play a key role in ensuring HR processes run efficiently while delivering a high level of service to employees and managers across the business.

Key Responsibilities

HR Administration
*Maintain accurate employee records and HR databases.
*Prepare employment contracts, offer letters, and onboarding documentation.
*Support new starter, probation, and leaver processes.
*Ensure all employee files remain up to date and compliant with GDPR requirements.
*Respond to general HR queries from employees and managers.
*Assist with preparing reports and management information as required.
Recruitment & Talent Support
*Create and post job advertisements across various job boards and recruitment platforms.
*Coordinate recruitment campaigns and candidate applications.
*Schedule and organise interviews between candidates and hiring managers.
*Maintain communication with applicants throughout the recruitment process.
*Support onboarding activities for new employees, including induction arrangements and right-to-work checks.
Payroll Support
*Assist with the preparation and submission of monthly payroll information.
*Maintain accurate records of employee absences, holidays, and changes to employment details.
*Liaise with payroll providers to ensure employee data is accurate and submitted on time.
*Support the administration of pensions, benefits, and salary-related changes.
*Handle payroll queries and escalate issues where necessary.
Data Entry & HR Systems
*Accurately enter and maintain employee data within HR and payroll systems.
*Produce HR reports and analysis as required.
*Monitor data quality and ensure records are maintained to a high standard.
*Support system updates, audits, and data cleansing activities.
Compliance & Employee Records
*Ensure HR documentation meets legal and company requirements.
*Support HR audits and compliance checks.
*Maintain confidential employee records in accordance with company policies and data protection legislation.

Skills & Experience

Essential
*Previous administrative experience, ideally within HR, payroll, or an office environment.
*Strong attention to detail and high levels of accuracy.
*Experience of data entry and maintaining records.
*Excellent organisational and time management skills.
*Strong IT skills, including Microsoft Office, particularly Excel and Outlook.
*Ability to manage confidential information with discretion.
*Excellent communication and interpersonal skills.
Desirable
*Previous experience supporting payroll processes.
*Experience using HRIS or payroll systems.
*Working knowledge of employment legislation and HR best practice.