Full job descriptionPatent Paralegal/Secretary – Southampton
Our client is a well-established firm with a strong reputation for providing specialist services to a varied client base. The firm offers a supportive and professional working environment, where accuracy, teamwork and high standards of client service are valued.

The firm is looking to recruit a Patent Paralegal/Secretary to support its Chemistry team in Southampton. This position will involve a varied mix of administrative and Paralegal responsibilities, working closely with Patent Attorneys to keep cases running smoothly, manage important deadlines and provide an efficient service to clients.

Responsibilities
*Review incoming correspondence, post and faxes, identifying urgent matters and work requiring Paralegal input
*Provide secretarial and Paralegal assistance, including audio and copy typing, preparing standard letters and processing client invoices
*Handle routine Paralegal tasks independently, ensuring work is completed accurately and in a timely manner
*Maintain case reminders and monitor key dates to ensure Patent Attorneys remain aware of upcoming deadlines
*Manage diaries and appointments, coordinating schedules and keeping track of Patent Attorneys’ availability
*Monitor emails and take messages during periods of absence, ensuring urgent matters are redirected to another Patent Attorney where necessary
*Distribute work to Paralegal Assistants and offer support, guidance and informal training as appropriate
*Take responsibility for the organisation and maintenance of case files
*Prioritise urgent tasks and ensure critical legal deadlines are met
Requirements
*A minimum of two years’ experience in a patent secretarial or Paralegal position, ideally within a fast-paced environment
*Strong attention to detail and the ability to maintain accuracy when handling complex or deadline-driven tasks
*A structured and methodical approach to work, with the ability to apply logical thinking to individual assignments
*Excellent time management skills and the ability to balance changing priorities and competing deadlines
*The ability to adapt to the individual working styles and requirements of multiple Patent Attorneys, colleagues and clients
*Strong written and verbal communication skills
*The ability to establish and maintain positive working relationships
*A self-sufficient approach, with the confidence to manage routine responsibilities independently
*A willingness to learn, develop and contribute to the wider team
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