Full job descriptionAccounts Executive & Administration Support - Chiswick - £30,000 - £35,000 DOE
Our client, a Property Management company, specialising in block and estate management are looking for an experienced Accounts Executive & Administration Support to join their small but tight-knit team.

Responsibilities:
*Accounts payable
*Paying approved invoices and registering them with property management software Arthur
*Liaising with staff members on accounts payable for approval of invoices
*Managing records of all paid invoices and saving them in a specific folder
*Accounts Receivable
*Issuing service charge invoices
*Issuing Section 20 Works Invoices
*Issuing ground rent invoices and notices
*Liaising with leaseholders
*Liaising with the person reconciling the accounts
*Raising service charge invoices, ground rent invoices, section 20 works invoices on Arthur software
*Liaising with staff members on accounts receivable
*Managing rent received
*Remitting rent received
*Emailing property owner statements to landlords
*Emailing and posting service charge invoices and section 20 notice invoices to leaseholders
*Managing business account payments and client bank account transactions
*Xero invoicing management
*Supporting property managers
*Supporting CEO
*Preparing awards applications
*Preparing TPI audits
*Liaising with TPI regarding memberships and audits
*Managing reimbursement of expenses to staff
*Attending post office to post special delivery-recorded delivery items
*Keeping a record of all recorded delivery and special delivery receipts
*Adding a property into Arthur System
*Adding property owners into Arthur System
*Preparing keys for contractors
*Key/ Access management
*Preparing Section 20 Notice Letters
*Liaising with directors and leaseholders regarding accounts payable and receivable
*Preparing and posting welcome letters
*Opening client ring fenced bank accounts
*Closing unused bank accounts
*Managing change of bank account names
*Managing 3 email accounts
*PAYE payments & payments to concierge
*Issuing Section 8 & Section 13 notice and similar notices
*Financial management and administration
*Compliance management
*Managing all certificates on Arthur i.e liaising with accountants on accounts preparation, managing companies house register, confirmation statement management
*Managing certificates on Arthur i.e liaising with property managers on gutter cleaning dates, FRA management, fire door and communal fire door inspection timelines and similar, property inspection dates management
*PA to the CEO
*Building height record management
*HSA policies management
*Policies management
*Administering processes and preparing processes when required
*Preparing records of Asbestos and similar inspections and noting on Arthur
*Being the sole responsible person of compliance
*Property owner registry management
*Administering notice of charge and transfers
*Sending terms, management agreements via Signable to new clients
*Company Secretarial Work;
*Updating companies house shareholder registry
*Filing completion statements
*Liaising with accountants on client accounts filing
*Preparing share certificates
Skills and Experience Required:
*Previous experience working on service charge accounts
*Block management experience ideal
*Ability to use own initiative
*The ability to work in a team as well as individually
*Confidence to communicate effectively and efficiently
Salary: £30,000 - £35,000
Working Hours: Monday to Friday 9am - 5pm, office based initially, potential for hybrid once probation has been passed
If you are a proactive individual looking for a new role, please contact Anisha on the Business Support team at Dove & Hawk Property Recruitment.


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