Full job description

Facilities & Records CoordinatorLocation: London
Salary: Competitive + Excellent Benefits
Our client, a leading international professional services organisation, is seeking a highly organised and proactive Facilities & Records Coordinator to join their London team. This is an excellent opportunity for an experienced facilities, office services or workplace operations professional looking to take ownership of a varied and fast-paced role within a prestigious environment.
The OpportunityAs Facilities & Records Coordinator, you will play a key role in ensuring the smooth day-to-day operation of a busy London office. You will be responsible for maintaining an exceptional workplace experience, managing facilities and office services, overseeing records management processes, and supporting health & safety compliance across the office.
This position offers significant variety and visibility, allowing you to work closely with senior stakeholders, external suppliers and colleagues across the business.
Key Responsibilities*Coordinate the day-to-day management and maintenance of office facilities, furniture, equipment and workspace areas.
*Manage supplier and contractor relationships, monitor service levels and oversee contract renewals.
*Ensure office supplies and equipment are fully stocked and maintained.
*Support office moves, space planning projects and workplace improvements.
*Coordinate cleaning, preventative maintenance schedules and building-related services.
*Assist with office security, access control, health & safety procedures, fire safety and workplace compliance.
*Provide support for visiting colleagues and stakeholders, ensuring workspaces are fully prepared.
*Oversee records management processes, including file maintenance, offsite storage coordination and document retention procedures.
*Deliver records and facilities training to new starters and office personnel.
*Ensure outstanding internal client service and continuously identify opportunities to improve operational processes.
About YouWe are looking for candidates who can demonstrate:
*Previous experience within facilities, office services, workplace operations or records management.
*Strong organisational skills with the ability to manage multiple priorities simultaneously.
*Experience liaising with suppliers, contractors and external service providers.
*Excellent communication and stakeholder management skills.
*Knowledge of health & safety processes and workplace compliance requirements.
*Strong attention to detail and a proactive, solutions-focused approach.
*Confidence working independently while collaborating effectively within a wider operations team.
What’s On Offer?*Join a highly respected global organisation.
*Broad and varied facilities and operations role with genuine responsibility.
*Supportive and collaborative working environment.
*Excellent career development opportunities.
*Competitive salary and benefits package.
If you are an organised facilities or office operations professional seeking your next challenge within a prestigious and fast-paced environment, we would love to hear from you.