Full job descriptionDo you possess exceptional communication skills and a passion for supporting education?
Would you love to work in a supportive, high-performing educational environment?
Are you confident in managing data, scheduling, and school management systems?
About the RoleWe are seeking an enthusiastic, dependable, and efficient School Administrator to join a highly regarded secondary school on a full-time, immediate basis. In this pivotal position, you will serve as a key member of the school’s central office team, delivering comprehensive administrative support to senior leadership, teaching staff, pupils, and parents. You will ensure the day-to-day operations run smoothly, handling everything from frontline inquiries and student records to event coordination and compliance documentation.
About the School
Located in Harrogate, North Yorkshire, this leading co-educational academy and sixth form is recognised for its outstanding academic achievements and inclusive community spirit. As a prominent member of a respected local multi-academy trust, the institution offers state-of-the-art facilities, a rich heritage of educational excellence, and a supportive environment where both students and staff are empowered to thrive. Working here places you at the core of a warm, forward-thinking, and highly collaborative team dedicated to delivering an exceptional educational experience.
Key Requirements*Prior Experience: Previous administrative experience within an educational or office setting.
*Enhanced DBS: A valid Enhanced DBS clearance registered on the Update Service (or a willingness to apply for one).
*Strong References: Provision of professional references covering two years of employment or placements.
*Eligibility to Work: Valid legal entitlement to work full-time in the UK.
Essential Skills*Attention to Detail: Meticulous accuracy in data entry, record-keeping, and official document formatting.
*Problem-Solving: Strong initiative and resourcefulness when resolving administrative issues or parental inquiries quickly.
*Customer Service: A warm, empathetic, and professional phone manner and face-to-face demeanour.
*Time Management: Superior ability to prioritise competing tasks during peak operational hours in a school environment.
*Discretion & Confidentiality: Absolute integrity and awareness when handling sensitive pupil data and GDPR regulations.
*Adaptability: Flexibility to step into various administrative roles and adjust to changing daily requirements seamlessly.
Core Responsibilities*Oversee daily front-of-house reception duties, welcoming visitors, parents, contractors, and inspectors in a professional manner.
*Maintain and update pupil records, attendance logs, and personal data using school database management systems.
*Manage incoming and outgoing communications, including school emails, phone inquiries, letters, and text notifications.
*Provide comprehensive administrative support to the Headteacher and Senior Leadership Team, including diary management and meeting minutes.
*Coordinate internal and external school events, such as open evenings, parent-teacher conferences, and educational visits.
*Process incoming school purchase orders, log invoices, and assist the finance team with basic budgetary documentation.
*Manage school admissions paperwork, student transfer records, and mid-year intake documentation efficiently.
*Monitor pupil attendance, trace unexplained absences, and prepare routine attendance reports for pastoral staff.
*Administer first aid and medical logistics for students when necessary, maintaining precise incident logs and medication records.
*Manage central office supplies and inventory, ensuring stationary, print resources, and office equipment are well-stocked and maintained.
What We Offer:
*A supportive, collaborative working environment.
*Opportunities for career progression and ongoing professional development.
*The chance to make a significant impact on the lives of students.
*Competitive salary and benefits package.
*A Refer a Friend scheme where you could earn a £300 Love2shop voucher (subject to terms and conditions).
Could this be the ideal role for you?
Click "Apply Now" to submit your application for the role of a School administrator. For more information, please contact or call to speak to the secondary team.