Full job description A fantastic opportunity for an Executive Assistant to join a fast-growing media group based in the heart of Soho. The successful candidate will be highly organised, discreet and polished, providing first-class support to the Chief Operating Officer.
This is a varied, fast-paced role for someone who enjoys being a true right hand to a senior executive. You will anticipate needs, manage competing priorities and act as a trusted point of contact across the organisation and beyond.
Responsibilities will include, but are not limited to:
*Full, proactive management of a complex diary
*Inbox management, drafting correspondence and responding on the COO’s behalf where appropriate
*Acting as gatekeeper and first point of contact for internal and external stakeholders
*Liaising with the senior leadership team and fellow EAs to coordinate schedules and priorities
*Preparing briefing packs, agendas and board papers
*Attending meetings, taking minutes and tracking actions through to completion
*Supporting business and legal affairs administration, including tracking contracts through to signature and maintaining accurate records
*Supporting the COO on projects, research and presentations
*Organising domestic and international travel, including detailed itineraries, accommodation and visas
*Coordinating business events and entertaining
*Processing expenses
*Handling highly confidential matters with complete discretion
*Providing an element of private support, including personal diary, travel and household administration
The ideal candidate will:
*Have proven experience as an Executive Assistant at senior level, ideally supporting a COO, founder or C-suite executive
*Have experience of providing both business and private support
*Have experience within media, entertainment or a legal environment
*Be exceptionally organised, with the ability to manage multiple priorities and pivot at short notice
*Have absolute discretion and integrity
*Be a polished, confident communicator, both written and verbal
*Have excellent attention to detail and strong IT skills
*Be proactive, adaptable and solutions-oriented
*Be ambitious and keen to grow with the organisation