Full job descriptionLegal Secretary - Residential Property
Department: Residential Leasehold
Location: Bournemouth
Salary: £26,000 - £27,500
Purpose of the Role
My client, a leading law firm, are recruiting for a Property Legal Secretary to join the Residential Leasehold department in their Bournemouth office. Within the role you will be responsible for providing a comprehensive secretarial and administrative support to the head of Residential Leasehold, ensuring the efficient progression of leasehold property matters and delivering a high standard of client service.
Key Responsibilities
*Provide secretarial and administrative support to the head of Residential Leasehold.
*Prepare, format and amend legal documents, correspondence and reports using digital dictation and case management systems.
*Manage diaries, appointments, meetings and deadlines.
*Open new client files and complete client onboarding procedures, including AML and identity verification checks.
*Liaise professionally with clients, estate agents, freeholders, managing agents, mortgage lenders and other solicitors.
*Handle incoming telephone calls, emails and correspondence, taking messages and responding where appropriate.
*Maintain and update electronic and paper filing systems in accordance with firm procedures.
*Assist with leasehold transactions including:
*Sales and purchases of leasehold properties.
*Lease extensions.
*Deeds of variation.
*Transfers of equity.
*Enfranchisement matters.
*Request and review management information packs and leasehold documentation.
*Prepare completion statements and assist with the exchange and completion process.
*Use the firm’s case management system to accurately record progress and key dates.
*Assist with billing, file closing procedures and archiving.
*Ensure compliance with firm policies, regulatory requirements and data protection legislation.
*Provide reception and general office support when required.
Knowledge and Experience
Essential
*Previous experience as a Legal Secretary, preferably within Residential Property or Conveyancing.
*Excellent typing and document production skills.
*Strong organisational and time management abilities.
*Proficient in Microsoft Office applications, including Word, Outlook and Excel.
*Excellent communication and client care skills.
*Ability to work accurately under pressure and manage competing priorities.
Desirable
*Experience working with case management systems.
*Knowledge of leasehold property transactions and terminology.
*Experience using legal case management systems and digital dictation software.
Skills and Competencies
*Excellent attention to detail.
*Professional and courteous manner.
*Strong interpersonal skills.
*Ability to work both independently and as part of a team.
*Confidential and trustworthy approach to handling sensitive information.
*Proactive and flexible attitude.
*Commitment to providing excellent client service.
Working Relationships
The post holder will work closely with:
*Solicitors, Conveyancers and Legal Executives.
*Clients.
*Estate Agents.
*Mortgage Lenders.
*Freeholders and Managing Agents.
*Other legal professionals and external stakeholders.