Full job descriptionLegal Administrator - Land and Rural
Location: Edinburgh
Job Type: Permanent, Full-Time
The Opportunity
An established professional services organisation is seeking a highly organised and proactive Legal Administrator to join its specialist property and rural affairs team based in Edinburgh.
This role offers an excellent opportunity to become part of a busy and supportive legal environment, providing comprehensive administrative support across a varied caseload involving property transactions, estate matters, leasing arrangements, renewable energy projects, and other land-related work.
Key Responsibilities
Client Onboarding & Compliance
*Support the onboarding of new clients and matters.
*Prepare engagement documentation and client care correspondence.
*Assist with Anti-Money Laundering (AML) and Know Your Client (KYC) requirements.
*Maintain accurate client records and compliance documentation.
Matter Administration
*Open and maintain client files using the firm’s case management systems.
*Prepare reports and update matter information as required.
*Ensure all documentation is recorded and managed accurately.
*Maintain electronic and manual filing systems.
Transactional & Property Support
*Request and prepare property searches and related documentation.
*Assist with registration documentation and submissions.
*Prepare Land and Buildings Transaction Tax (LBTT) returns and associated paperwork.
*Provide administrative support throughout property and land transactions.
Document Production
*Produce professional correspondence, reports, forms and legal documents.
*Format, proofread and edit documentation to a high standard.
*Undertake audio typing and dictation where required.
*Prepare presentations, meeting materials and supporting documentation.
Team Support
*Coordinate diary management and scheduling of appointments.
*Arrange travel and accommodation where required.
*Liaise professionally with clients, external contacts and internal stakeholders.
*Assist with the review and continuous improvement of departmental processes and procedures.
*Provide general administrative support to the wider team.
Person Specification
Essential Experience & Skills
*Previous experience in an administrative role within a legal, professional services or corporate environment.
*Excellent organisational and time management skills.
*Strong attention to detail and accuracy.
*Ability to manage multiple priorities and work to deadlines.
*Excellent written and verbal communication skills.
*Strong Microsoft Office skills, particularly Word, Excel and Outlook.
*Experience producing and editing professional documents.
*Ability to work effectively both independently and as part of a team.
*Professional and client-focused approach.
Desirable Experience
*Previous experience within a legal administration or legal secretary role.
*Experience supporting property, conveyancing or rural business matters.
*Familiarity with case management systems.
*Understanding of AML and client onboarding processes.
What’s on Offer
*Competitive salary and benefits package.
*Opportunity to work within a well-established and respected professional services environment.
*Structured training and development opportunities.
*Supportive team culture.
*Long-term career progression prospects.