Full job descriptionWise May are looking for a Team Assistant to join a friendly Financial firm based in the City. This is a great opportunity to provide extensive administrative alongside the EA’s to the Investment team and wider business support.
This is a full-time and permanent position with a hybrid working arrangement, working the hours of 9am - 5:30pm.
Team Assistant duties include:
*Supporting the Executive Assistant to the CIO and Investment Managing Directors, taking ownership of delegated responsibilities and contributing to the effective operation and success of the Investment team.
*Providing comprehensive diary management support to the Investment Team.
*Organising complex travel and accommodation arrangements.
*Responding to emails on behalf of Investment team members, where required.
*Coordinating authorised wet ink and electronic signatures.
*Managing document administration, including filing, scanning, and document control.
*Coordinating Investment team communications and helping maintain engagement across the wider function.
*Supporting operational, administrative, project-related, and stakeholder activities as required.
*Organising and supporting internal and external events, including team away days, site visits, lunches, charity events, and seasonal activities.
*Providing general administrative support and assistance with ad hoc tasks across the office and wider team.
*Acting as an additional point of contact during colleagues’ absence and providing reception/front-of-house cover as required.
*Attending and contributing to team meetings when required.
Team Assistant skills required:
*Previous Office Assistant or Administrative experience.
*Strong academic background, educated to A-Level and above.
*Excellent computer skills - Including the use of Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook, Teams and SharePoint).
*Highly organised, efficient, and self-motivated, with excellent time management skills.
*Strong ability to manage multiple priorities in fast-paced environments and meet tight deadlines.
*Excellent written and verbal communication skills, with the ability to build relationships at all levels.
*Trusted to handle confidential and sensitive information with discretion and professionalism.
*Strong problem-solving skills, adaptability, and flexibility in response to changing priorities.
*Collaborative and positive team player who works effectively with peers and cross-functional stakeholders.
Company benefits include:
*Working with a supportive, warm and friendly team.
*Annual Discretionary bonus.
*25 days annual leave excluding bank holidays.
*Life Cover (death in service).
*Pension – 5% employers’ contribution, 4% employee contribution.
*Private Medical Insurance.
*Annual Season Ticket Loan.
*Cycle to work scheme.
*Eye Care Vouchers.