Full job descriptionSalary: £16.44 per hour (£30,000 equivalent)
Contract: Full-time, temporary (to December 2026)
Location: Central London, 2-days per week on-site and 3-day remote.


We’re delighted to be supporting a world-renowned higher education institution in their search for a Faculty Assistant to join their Finance department. This is a fantastic opportunity for an organised, proactive administrator who enjoys working in a fast-paced academic environment and providing excellent support to staff, students, and visitors.


In this varied and collaborative role, you’ll play a key part in ensuring the smooth running of teaching, research, and departmental operations. You’ll work closely with faculty members, professional staff, and colleagues across the school to deliver a high-quality experience for all stakeholders.


Key Responsibilities for this role include:
Learning Delivery Support
*Coordinating all aspects of course administration, including room bookings, events, AV requirements and speaker arrangements.
*Supporting the production and distribution of learning materials, including for virtual and hybrid teaching.
*Processing teaching assistance and grading timesheets.
*Liaising with central teams to ensure accurate processing of grades and assessment-related activities.
*Monitoring stock levels and purchasing teaching-related materials in line with budget.
Research Support
*Supporting internal and external research seminars, conferences and events.
*Processing expenses and timesheets for research activities.
*Producing citation counts and printing or sourcing research-related materials.
*Purchasing research data or materials on behalf of faculty members.
Meeting Coordination & Administration
*Organising internal and external meetings, including travel and conference calls.
*Liaising with IT, Estates and other departments to ensure faculty needs are met.
*Using procurement and finance systems to support departmental budgeting and cost centre administration.
Collaboration & General Support
*Acting as a key point of contact across the school to facilitate smooth information flow and delivery of services.
*Supporting ad hoc projects, PhD programme activities, and departmental operations.
*Providing cover for colleagues as needed and contributing to a positive, service-oriented team culture.
Financial Administration
*Processing invoices, expense claims and financial data to support faculty budgeting.
*Producing monthly budget reports for faculty.
Change & Continuous Improvement
*Championing positive change and supporting the embedding of new processes and improvements across the team.


To be considered for this position, you should bring:
*Strong administrative experience, ideally within higher education.
*Excellent written and verbal communication skills.
*Strong IT skills, with confidence using Microsoft Office and databases.
*Excellent attention to detail, organisational ability and time management.
*A proactive approach and the ability to manage a busy and varied workload.
*Confidence interacting with individuals at all levels and working both independently and as part of a team.
*Experience working in an international environment (desirable).


If you’re excited by the opportunity to support world-class teaching and research within a vibrant academic community, we’d love to hear from you.


Please apply below and submit your CV in Word format.


As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you throughout the application process.