Full job descriptionPositive Employment is currently recruiting for a Contract Support Officer for our client, a local government organisation based in Southampton.
The successful post holder will provide an effective support service for the management of contract relationships with the organisation’s third-party suppliers to help ensure that our contracts are delivered and operated in a manner which ensures that the organisation achieves service excellence, the outcomes it requires, and the best value for money possible.
Undertake administrative activities with regards to the organisation’s contract register.
Coordinate key Contracting and Procurement projects and activity in support of the Senior Management Team
This role is a contract position with an initial contract of 3 months, with the possibility to extend. This role is hybrid working.
Duties and Responsibilities but not limited to:
*Develop, monitor and maintain the programme of key projects/activities within Contracting and Procurement.
*Manage generic Contracting and Procurement inboxes and distribute emails/enquiries to Contracting and Procurement Team accordingly.
*Allocate reactive requests/requirements (e.g. Members’ requests, Freedom of Information requests) to the appropriate team member and work with them to develop responses/solutions.
*Organise, diarise (and where required, attend) meetings with relevant parties including issuing agendas and papers and taking and issuing minutes including support to the Director of Contracting and Procurement and the Senior Management Team.
*Organise team meetings and team diaries including taking minutes and following up actions.
*Coordinate sign off of formal decision making processes.
*Check invoices received by Contracting and Procurement and ensure payments are made on time.
*Raise Requisitions/Purchase Orders/Goods Received Notices/invoices and ensure budgets are aligned to correct budget holders.
*Deal with contract administrative activities for the strategic and key managed contracts.
*Make suppliers and third parties aware of any changes to Contracting and Procurement team representatives.
*Manage Freedom of Information requests relevant to the team including ensuring timely responses are issued.
*Oversee information governance requirements to ensure team is compliant.
*Maintain team structure information. Maintain filing structure of strategic and key managed contract information.
*Report required data to the corporate body in support of council strategic indicators
Personal Requirements:
*As a minimum a good standard of GCSE or equivalent qualification.
*At least three years’ experience in a relevant role.
*Experience in contract management, or procurement or a commercial service delivery role.
*Experience in establishing relationships with commercial partners to support value-for-money and high quality performance.
*A good standard of IT literacy to be able to use self-service, digital user platforms and applications and MS Office.
*Knowledge and/or experience of procurement within the public sector is Desirable.
*Legal/commercial experience is Desirable.
Pay: £21.01 per hr
Working Hours: 9:00am - 17:00pm / Monday to Friday
Please note this role is within the scope of IR35, and pay will be via an umbrella company.