Full job descriptionOffice AdministratorLocation: Aylesford, Kent
Employment Type: Full-Time, Permanent
About the RoleWe are currently recruiting for an experienced and highly organised Office Administrator to join a well-established engineering contractor based in Aylesford, Kent.
This is an excellent opportunity for an individual with a strong administrative background who enjoys working in a busy environment and supporting the smooth running of daily business operations.
The successful candidate will play a key role in managing employee timesheets, maintaining accurate documentation and providing general administrative support to the wider team.
Our client offers flexibility around start and finish times, making this a great opportunity for someone looking for a permanent position with a supportive and professional team.
Key Responsibilities*Manage, process and maintain employee and subcontractor timesheets, ensuring accuracy and timely submission.

*Review timesheet records, identify discrepancies and liaise with relevant teams to resolve any issues.

*Prepare, organise and maintain project documentation, ensuring all records are accurate and up to date.

*Provide general administrative support to the management and operational teams.

*Assist with the preparation, formatting and distribution of reports, correspondence and supporting documents.

*Maintain accurate electronic and paper filing systems.

*Support the coordination of project-related paperwork and administrative processes.

*Liaise with site teams, engineers, subcontractors and office staff to obtain relevant information and documentation.

*Assist with data entry, record keeping and updating internal systems.

*Handle incoming telephone calls, emails and general enquiries professionally.

*Ensure all administrative tasks are completed efficiently and within required deadlines.

*Support the wider office team with additional administrative duties as required.

Qualifications & Experience*Previous experience managing and processing timesheets is essential.

*Proven experience in an Office Administrator, Project Administrator or similar administrative position.

*Strong experience preparing, managing and maintaining supporting documentation is essential.

*Excellent organisational skills with strong attention to detail.

*Confident using Microsoft Office applications, particularly Excel, Word and Outlook.

*Experience maintaining accurate records and managing multiple administrative tasks.

*Strong communication skills, both written and verbal.

*Ability to work independently and prioritise workloads effectively.

*Previous experience within an engineering, construction, M&E or similar industry would be advantageous but is not essential.

Skills & Attributes*Highly organised with excellent time management skills.

*Strong attention to detail and accuracy.

*Confident managing timesheets and administrative documentation.

*Professional and approachable communication style.

*Ability to work effectively within a busy office environment.

*Proactive attitude with a willingness to support colleagues.

*Reliable, adaptable and able to manage changing priorities.

*A positive, team-focused approach.

What’s on Offer?*Permanent position with an established engineering contractor.

*Friendly and supportive working environment.

*Opportunity to become an integral part of a growing business.

*Long-term career stability and development opportunities.

How to ApplyIf you are an experienced Office Administrator with a strong background in managing timesheets and supporting documentation, we would love to hear from you.
Please apply with your up-to-date CV for further information about this opportunity.