Facilites Assistant
other jobs The Recruitment Lounge Ltd Job
Added before 2 Days
- England,London,City of London
- Full Time, Permanent
- £35,000 - £45,000 per annum
Job Description:
Full job descriptionJob Title: Facilities Admin Assistant
Location: Central London
Job Type: Permanent, full time
Salary: £35,000 - 45,000 per annum
Work Hours: Monday to Friday, 8am to 5pm
We’re on the lookout for a proactive and dependable Facilities Assistant to support a busy Facilities Management team in Central London. This is a full-time, permanent position. If you’re highly organised, tech-savvy and keen to build your experience within a professional and fast-paced environment, this could be the perfect opportunity.
The Facilities Assistant will play a central role in managing day-to-day admin processes, supporting compliance tasks and keeping essential records up to date. You’ll be working Monday to Friday, 8am to 5pm, as part of a supportive team handling essential facilities services across multiple sites.
What makes this role stand out
*Opportunity to support a large and varied property portfolio
*Exposure to compliance, utilities, insurance reporting and systems
*A permanent role with room to grow within the team
Day to day
*Run the central helpdesk across the property portfolio, handling incoming queries on facilities, utilities and compliance
*Handle utility queries and change of tenancy (COTs), tracking and following up across the portfolio
*Support BHI health and safety management, including H&S documentation and scheduling checks
*Organise and track statutory inspections and insurance documentation and reports
*Maintain and update essential records, including O&M documentation on SharePoint
*Administer direct contracts and provide admin support for service providers
*Carry out cleaning audits
*Ensure accurate documentation and timely completion of reports
*Support general administrative tasks to keep day-to-day operations running smoothly
What we’re looking for
*Previous admin experience, ideally within facilities, property or compliance
*Excellent organisational and time management skills
*Strong attention to detail and accuracy in handling reports and documentation
*Confidence using Microsoft Office and internal record-keeping systems
*A professional and proactive approach to managing queries and tasks
*Clear communication skills and the ability to work across teams
Location: Central London
Job Type: Permanent, full time
Salary: £35,000 - 45,000 per annum
Work Hours: Monday to Friday, 8am to 5pm
We’re on the lookout for a proactive and dependable Facilities Assistant to support a busy Facilities Management team in Central London. This is a full-time, permanent position. If you’re highly organised, tech-savvy and keen to build your experience within a professional and fast-paced environment, this could be the perfect opportunity.
The Facilities Assistant will play a central role in managing day-to-day admin processes, supporting compliance tasks and keeping essential records up to date. You’ll be working Monday to Friday, 8am to 5pm, as part of a supportive team handling essential facilities services across multiple sites.
What makes this role stand out
*Opportunity to support a large and varied property portfolio
*Exposure to compliance, utilities, insurance reporting and systems
*A permanent role with room to grow within the team
Day to day
*Run the central helpdesk across the property portfolio, handling incoming queries on facilities, utilities and compliance
*Handle utility queries and change of tenancy (COTs), tracking and following up across the portfolio
*Support BHI health and safety management, including H&S documentation and scheduling checks
*Organise and track statutory inspections and insurance documentation and reports
*Maintain and update essential records, including O&M documentation on SharePoint
*Administer direct contracts and provide admin support for service providers
*Carry out cleaning audits
*Ensure accurate documentation and timely completion of reports
*Support general administrative tasks to keep day-to-day operations running smoothly
What we’re looking for
*Previous admin experience, ideally within facilities, property or compliance
*Excellent organisational and time management skills
*Strong attention to detail and accuracy in handling reports and documentation
*Confidence using Microsoft Office and internal record-keeping systems
*A professional and proactive approach to managing queries and tasks
*Clear communication skills and the ability to work across teams
Job number 4271855
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