Our lovely client, a growing family residential property agent. They are looking for a proactive Administrator and Front of House to assist, support, and enable their office to run smoothly and efficiently. It is a lovely office environment with a great team.
1 Saturday every 6 weeks is required in the office. With a half day off in lieu in the week.
Duties include but are not limited to ensuring:
* That all post is delivered to the post office and recorded as required.
* That all cheque payments are delivered to the bank and authorised as required.
* That the office & kitchen supplies & equipment are maintained at sufficient levels and ordered in a timely manner.
* That all office equipment is functioning properly and promptly repaired as required.
* That the office is clean and tidy
* That guests are greeted in a professional and appropriate manner and refreshments are offered when appropriate.
* That all general incoming calls are answered, and messages are responsibly taken.
* That all incoming post is opened and distributed as required.
* That all facility management issues for the office are dealt with in a timely manner
* That all health & safety and first aid notices are to date and displayed in the office
* The FRA for the office is done on a regular basis and filled.
* The office TV license is updated annually.
* That the Branding is consistent on all collateral.
* Scan ad-hoc invoices onto the server
* Ensure Boardroom is prepared for meetings.
* Respond to general emails or re-directing where required, in particular those addressed to the Helpdesk. The Helpdesk Outlook folder should be empty at the end of each day.
* Maintain high levels of tidiness at the front desk and reception area.
* Assist with letting/sales enquiries and attend viewings if necessary.
* Take meter readings and ensure correct documentation.
* Assist the residential team where needed.
With regret we cannot respond to unsuccessful applicants.